Admin Officer

Federal Land, Inc.; Cebu City; On-site; PHP 290,000 - 379,000; Full time

Job summary

Federal Land, Inc. seeks a capable Administrator to manage Cebu office operations, ensuring efficient services, asset control, and regulatory compliance. The role involves coordinating with vendors, maintaining records, and supporting workplace safety and employee experience.

The incumbent will handle permits, contracts, and routine office administration, reporting to the local operations team. Located in Nivel Hills area, the position requires strong organizational and communication skills to

Qualifications

• Degree in Business Administration, Management, Office Administration, or related field.
• Relevant experience in office administration or facilities management.
• Strong organizational, coordination, documentation, and communication skills.
• Detail-oriented with ability to manage multiple administrative tasks.
• Proficient in Microsoft Office and standard office systems.

Responsibilities

• Manage day-to-day office administration and facilities operations for Cebu office.
• Monitor facilities, equipment, supplies, and company assets; perform inventory and reconciliation.
• Coordinate asset issuance, transfer, and disposal per policy.
• Renew business permits, licenses, and registrations; coordinate with government agencies.
• Oversee contractors, vendors, and service providers for office needs.
• Ensure service providers for janitorial, security, HVAC, and other facilities meet standards.
• Validate service completion and coordinate renewals and contracts.
• Support workplace improvement initiatives for safety and employee experience.
• Coordinate office events, meetings, and administrative requirements.

Skills

Office administration

Facilities management

Documentation

Communication skills

Vendor coordination

Regulatory compliance

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

About the role

Responsible for managing the day-to-day administrative and facilities operations of the Cebu office. The role ensures efficient office services, proper asset and records management, vendor coordination, regulatory compliance, and a safe, functional, and productive workplace.

Key responsibilities

• Manage daily office administration, including records, filing systems, permits, contracts, and other documentation.
• Monitor office facilities, equipment, supplies, furniture, and company assets; conduct regular inventory and reconciliation.
• Facilitate asset issuance, transfer, return, and disposal in accordance with company policies.
• Process and coordinate the renewal of business permits, licenses, and other government registrations.
• Coordinate with government agencies to ensure compliance with applicable regulations.
• Manage and coordinate with contractors, vendors, and service providers for office and facility requirements.
• Monitor service providers for janitorial, security, pest control, telecommunications, air-conditioning, and other facility services.
• Validate service completion and billings, and coordinate contract renewals and service agreements.
• Support workplace improvement initiatives focused on functionality, safety, and employee experience.
• Coordinate office events, meetings, and other administrative requirements.

About you

• Degree in Business Administration, Management, Office Administration, or a related field.
• Relevant experience in office administration, facilities management, property administration, or a similar role.
• Strong organizational, coordination, documentation, and communication skills.
• Detail-oriented with the ability to manage multiple administrative requirements efficiently.
• Proficient in Microsoft Office and standard office systems.
• Willing to work in Nivel Hills Area (Landmark Marco Polo Hotel)