Admin Manager

Private Advertiser; Parañaque; On-site; PHP 600,000 - 900,000; Full time

Job summary

Private Advertiser in Metro Manila seeks an Admin Manager to lead administrative operations across head office and store locations, overseeing facilities management, general services, vendor relationships, and administrative budgets.

You will ensure cost efficiency, timely payments, contract compliance, and a safe, organized work environment, while leading the Administrative team to deliver quality service across offices and stores.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 4–6 years of experience in administrative or office management functions.
• At least 3 years in a supervisory or managerial role overseeing administrative teams and office operations.
• Background in Retail, Manufacturing, F&B, or FMCG industry is preferred.
• Strong knowledge of facilities management, vendor management, and contract negotiation.
• Experience managing utility expenses, administrative budgets, and cost-control initiatives.
• Familiarity with office management tools, ERP systems, and financial tracking software.
• Knowledge of workplace safety standards and service provider compliance.
• Excellent leadership, organizational, communication, and negotiating skills.
• Ability to manage multiple priorities and budget-constrained decisions.

Responsibilities

• Oversee daily administrative and office operations, including facilities management and general services.
• Manage vendor sourcing, contract negotiations, execution, and performance monitoring for service providers.
• Ensure timely processing and payment of utility bills, rentals, and administrative expenses.
• Monitor and manage budgets for office supplies, utilities, facilities, and general services.
• Conduct regular facilities inspections to ensure a safe, clean, and fully operational environment.
• Develop, implement, and enforce administrative policies, procedures, and service standards.
• Monitor team performance through KPIs, SLAs, and compliance with the Code of Conduct.
• Maintain administrative trackers, including asset inventory and office requests.
• Review and approve administrative requests in accordance with policies.
• Ensure proper asset accountability and clearance procedures for departing employees.
• Lead, coach, and develop the Administrative team to ensure productivity and timely deliverables.

Job description

About the Role

As the Admin Manager, you will lead the company's administrative operations, overseeing facilities management, general services, vendor relationships, and administrative budgets. You will ensure efficient office operations, timely utility payments, contract compliance, and cost optimization while maintaining a safe and well-organized work environment. You will also lead the Administrative team, drive performance, and ensure quality service delivery across Head Office and store locations.

Key Responsibilities

• Oversee daily administrative and office operations, including facilities management, office equipment maintenance, and general services.

• Manage vendor sourcing, contract negotiations, execution, and performance monitoring for service providers such as janitorial, security, pest control, garbage collection, landscaping, and rental services.

• Ensure timely processing and payment of utility bills, rentals, and other administrative expenses across Head Office and store locations.

• Monitor and manage budgets for office supplies, utilities, facilities, and general services to ensure cost efficiency and achieve savings targets.

• Conduct regular facilities inspections and maintenance checks to ensure a safe, clean, organized, and fully operational work environment.

• Develop, implement, and enforce administrative policies, procedures, and service standards.

• Monitor team performance through established KPIs, SLAs, and compliance with the company's Code of Conduct.

• Maintain and oversee administrative trackers, including asset inventory, office requests, and supplies inventory.

• Review and approve administrative requests, including vehicle rentals, utility applications, and gate pass requests, in accordance with company policies.

• Ensure proper asset accountability and clearance procedures for employees leaving the organization.

• Lead, coach, and develop the Administrative team to ensure productivity, accountability, and timely completion of deliverables.

Requirements and Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.

• 4–6 years of experience in administrative or office management functions.

• At least 3 years of experience in a supervisory or managerial role overseeing administrative teams and office operations.

• Background in the Retail, Manufacturing, Food & Beverage (F&B), or Fast-Moving Consumer Goods (FMCG) industry is preferred.

• Strong knowledge of facilities management, general services, vendor management, and contract negotiation.

• Experience in managing utility expenses, administrative budgets, and cost-control initiatives.

• Familiarity with office management tools, ERP systems, and financial tracking software.

• Knowledge of workplace safety standards, facilities maintenance, and service provider compliance.

• Excellent leadership, organizational, communication, and negotiation skills.

• Ability to manage multiple priorities, resolve operational concerns, and make sound decisions within budget constraints.