ADMIN MANAGER

Tops Ice Plant Inc.; Iloilo City; On-site; PHP 500,000 - 900,000; Full time

Job summary

Tops Ice Plant Inc. is seeking an Administration Manager to oversee administrative operations, ensure compliance with permits and documentation, safeguard company assets, and lead the administrative team.

The role coordinates regulatory, asset management, warehouse, fleet, and operations support functions to drive efficiency and regulatory adherence. The position focuses on structured process flows, required forms, and asset/fleet documentation, including vehicles, equipment, and property, to

Qualifications

• Proven ability to manage administrative operations and regulatory compliance.
• Strong record-keeping and documentation skills.
• Experience coordinating asset management and fleet operations.

Responsibilities

• Oversee permits and licenses renewal for all company locations.
• Prepare and submit documents to government agencies and regulators.
• Manage asset safekeeping, turnover, and documentation for assets including vehicles and equipment.
• Maintain accurate records of asset ownership, usage and transfer.
• Oversee documentation of large equipment such as compressors and motors.
• Ensure timely updates and renewal of truck stickers and travel permits for provincial/city operations.
• Oversee vehicle registrations and insurance (TPL) renewals.
• Monitor compliance with local transport regulations.
• Track fleet assignments, condition and usage of tools, fuel and consumables.
• Implement inspection schedules to ensure fleet readiness and safety.

Job description

The Administration Manager is responsible for overseeing the administrative operations of the ice plant, ensuring compliance with permits and documentation requirements, safeguarding company assets, supervising the administrative team, and establishing structured process flows and required forms to provide control and to improve efficiency and compliance. This role ensures smooth coordination of regulatory, asset management, warehouse, fleet, and operational support functions critical to the company's success.

Key responsibilities

Oversee the acquisition, renewal, and safekeeping of permits and licenses for all company locations.

Ensure timely preparation and submission of required supporting documents to government agencies and regulatory bodies.

Supervise the safekeeping, turnover, and documentation procedures for company assets, including vehicles, real properties, office equipment, and gadgets.

Maintain accurate records of asset ownership, usage, and transfer.

Oversee large equipment such as compressors and motors, ensuring proper documentation of quantity, condition, and location.

Ensure timely updates and renewal of truck stickers and travel permits for provincial and city operations.

Oversee renewals of vehicle registrations, including comprehensive insurance and/or TPL (Third-Party Liability).

Monitor compliance with local transport regulations.

Track fleet assignments, condition, and usage of tools, batteries, fuel, and other consumables.

Implement inspection schedules to ensure fleet readiness and safety.