Admin/HR Assistant

Clean Beach Co; Philippines; On-site; PHP 223,000 - 357,000; Full time

Job summary

Clean Beach Co invites a motivated Admin / HR Assistant to join our casual, beachside team in Urbiztondo, San Juan, La Union. You will handle essential administrative tasks and ad-hoc HR duties to support frontline staff and management.

The role offers five days per week with potential growth into a dedicated Admin or HR Specialist as the team expands, while ensuring smooth day-to-day operations and staff welfare.

Qualifications

• Previous experience in an administrative, operational, or HR assistant role (hospitality or food & beverage experience is a strong plus).
• Attention to detail with proven ability to maintain tidy paper and digital filing systems.
• Comfortable working with basic spreadsheets (Excel/Google Sheets), document processors, and payroll/timekeeping software.
• Ability to balance routine desk work with ad-hoc requests in a fast-paced environment.
• A positive attitude, respect for hardworking team members, and an appreciation for a casual, beachside workplace culture.

Responsibilities

• Recordkeeping & Documentation: Maintain accurate files for daily sales records, vendor contracts, company memos, and official documents.
• Property & Inventory Management: Oversee upkeep and inventory of non-perishable company property and office supplies.
• Vendor Relations: Liaise with external vendors, suppliers, and service partners.
• General Operations: Handle administrative tasks and office organization for efficient workflows.
• Payroll Generation: Process accurate and timely payroll, track hours worked, tips, and service charges.
• Personnel Files & Tracking: Maintain employee files, track leave requests and documentation.
• Policy Implementation: Assist in sharing and enforcing company policies and safety procedures.
• End-to-End Recruitment: Facilitate hiring needs from job posts to interviews and onboarding.
• Team Welfare Advocacy: Support frontline staff to maintain a positive workplace culture.

Skills

Attention to detail

Organizational skills

Adaptability

Tools

Excel/Google Sheets

Payroll/Timekeeping software

Job description

Job Title: Admin / HR Assistant

Location: Urbiztondo, San Juan, La Union

Job Type: Full-Time

About Us

Located right by the beach, Clean Beach Co is dedicated to delivering great food, refreshing drinks, and a laid-back coastal vibe to our patrons. Behind our relaxed atmosphere is a hardworking, tight-knit team of kitchen staff, bartenders, and floor servers who make it all happen. We take pride in fostering a casual, welcoming, and supportive work environment where everyone looks out for one another.

As our business continues to evolve, we are seeking an organized and proactive Admin / HR Assistant to support our frontline service team and keep our day-to-day operations running smoothly so management can focus on exciting new projects aimed at improving team welfare.

Position Overview

This pivotal role acts as the operational backbone of our cafe. Your will work five (5) days a week focusing on administrative duties to keep our business organized, alongside ad-hoc HR tasks to support our staff throughout their employment journey.

This position offers strong long-term career growth: as our team expands, this role has the potential to transition into a dedicated Full-Time Admin Specialist or Full-Time HR Specialist, depending on your strengths and career interests, with a new hire assuming the alternate function.

Key Responsibilities

Administrative Support (Regular & Recurring Tasks)

• Recordkeeping & Documentation: Maintain accurate files for daily sales records, active vendor/supplier contracts, company memos, and official business documents.

• Property & Inventory Management: Oversee the upkeep and inventory of non-perishable company property, office supplies, and operational assets.

• Vendor Relations: Act as the primary point of contact to liaise with external vendors, suppliers, and service partners.

• General Operations: Handle general administrative tasks and office organization required by management to ensure efficient daily business workflows.

HR & Personnel Support (Ad-Hoc & Periodic Tasks)

• Payroll Generation: Process accurate and timely payroll, tracking hours worked, tips, and service charges.

• Personnel Files & Tracking: Maintain up-to-date employee files, track leave requests and usage, and manage documentation for incoming and outgoing staff.

• Policy Implementation: Assist management in sharing, implementing, and maintaining company policies, safety protocols, and procedures across all departments.

• End-to-End Recruitment: Facilitate periodic hiring needs—from drafting job posts and screening applicants to scheduling interviews and onboarding new hires.

• Team Welfare Advocacy: Serve as an accessible, supportive point of contact for frontline kitchen, bar, and floor staff to help maintain a positive workplace culture.

Qualifications

• Previous experience in an administrative, operational, or HR assistant role (hospitality or food & beverage experience is a strong plus).

• Attention to detail with proven ability to maintain tidy paper and digital filing systems.

• Comfortable working with basic spreadsheets (Excel/Google Sheets), document processors, and payroll/timekeeping software.

• Ability to balance routine desk work with ad-hoc requests in a fast-paced environment.

• A positive attitude, respect for hardworking team members, and an appreciation for a casual, beachside workplace culture.