Admin & HR Assistant

Liberta Group Inc; Makati; On-site; PHP 223,000 - 357,000; Full time

Job summary

Liberta Group Inc is seeking a full-time Admin Assistant to support our restaurant group. The ideal candidate will manage schedules, handle correspondence, maintain files, and assist in inventory control and purchasing for on-site operations in Makati.

You will also provide HR support, onboarding/offboarding, timekeeping, payroll support, and ensure compliance with company policies and labor laws while coordinating with staff and management in a fast-paced hospitality environment.

Qualifications

• Proven experience as an administrative assistant or in a similar role.

Responsibilities

• Manage schedules and coordinate meetings for management.
• Handle correspondence, including emails and phone calls.
• Maintain office files and records, ensuring confidentiality.
• Assist in inventory management and order supplies.
• Complete monthly inventory for glasses, plates and other items on-site.
• Manage weekly purchasing of food, beverage and other supplies.
• Monitor and document monthly expenses.
• Coordinate staff schedules to ensure adequate coverage.
• Maintain supplier coordination, including submitting applications for suppliers.
• Schedule pest control and repair services as needed.
• Prepare reports and presentations as needed.
• Provide general support to staff and management.
• Provide HR support by onboarding and offboarding processes, maintaining employee records, administering timekeeping and attendance, supporting payroll and benefits administration, facilitating employee relations initiatives, and ensuring compliance with policies and labor laws.

Skills

Administrative experience

Organizational skills

MS Office

Google Workspace

Communication skills

Hospitality/restaurant familiarity

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Job description

About the role

Liberta Group Inc is seeking a full-time, highly organized and detail-oriented Admin Assistant to support our restaurant group. The ideal candidate will play a key role in ensuring the smooth operation of our administrative functions and assisting in various tasks that contribute to the overall success of our restaurants.

Key Responsibilities:

• Manage schedules and coordinate meetings for management

• Handle correspondence, including emails and phone calls

• Maintain office files and records, ensuring confidentiality

• Assist in inventory management and order supplies

• Complete monthly inventory for glasses, plates, and other items on-site

• Manage weekly purchasing of food, beverage and other supplies

• Monitor and document monthly expenses

• Coordinate staff schedules to ensure adequate coverage

• Maintain supplier coordination, including submitting applications for suppliers

• Schedule pest control and repair services as needed

• Prepare reports and presentations as needed

• Provide general support to staff and management

• Provide Human Resources support by onboarding and offboarding processes, maintaining employee records, administering timekeeping and attendance, supporting payroll and benefits administration, facilitating employee relations initiatives, and ensuring compliance with company policies and applicable labor laws.

Qualifications:

• Proven experience as an administrative assistant or in a similar role

• Strong organizational skills and attention to detail

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Drive, Docs, Sheets)

• Excellent communication and interpersonal skills

• Ability to work and prioritize tasks in a fast-paced environment

• Background in hospitality or restaurant industry is a plus

What we offer

At Liberta Group Inc, we are committed to providing a supportive and flexible work environment that allows our employees to thrive.

About us

Liberta Group is a company that aims to provide and grow exceptional F&B experiences in interesting locations in and around the city. Currently, Liberta Group owns and operates Bibio natural wine bar in Poblacion, Makati and the soon to open June in BGC.