Finance and Accounting Assistant

Electronic Transfer and Advance Processing Inc.; Makati; On-site; PHP 290,000 - 424,000; Full time

Job summary

Electronic Transfer and Advance Processing Inc. in the Philippines is seeking a Finance Assistant to help the Finance and Accounting Department maintain accurate records, process payments, reconcile transactions, and ensure tax compliance.

This role supports tracking assets, inventory, and vendor management for machine production, marketing materials, and merchandise, with emphasis on internal controls and timely reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Basic understanding of BIR tax forms, supplier compliance, and accounts reconciliation.
• Familiarity with ERP or accounting software (e.g., SAP, QNE, QuickBooks).
• Fresh graduates welcome; internship in financial processing is a plus.

Responsibilities

• Prepares and issues BIR forms after financial transactions with suppliers.
• Records and updates financial transactions in QNE and spreadsheets.
• Verifies and reconciles invoices, receipts, and other financial documents to ensure accuracy.
• Ensures timely payments to vendors and monitors expenses.
• Monitors and tracks inventory of machine production assets and marketing materials.

Skills

Accounts Payable & Reconciliation

Invoice Processing & Supplier Payment

Financial Reporting

Tax Compliance

Bank Reconciliation

Inventory Management

Excel Pivot Tables

VLOOKUP

Attention to Detail

Time Management

Communication

Education

Bachelor’s degree in Accounting/Finance/BA or related field

Tools

QNE

QuickBooks

ERP

Job description

About the Role
Provides support to the Finance and Accounting Department by maintaining accurate financial records, processing payments, reconciling transactions, and ensuring compliance with tax requirements. Also assists in tracking and monitoring assets and inventory related to machine production, marketing materials, and merchandise to ensure proper accountability and financial oversight.
Duties and Responsibilities

• Prepares and issues BIR Forms (e.g., BIR 2307 - Certificate of Creditable Tax Withheld at Source) after financial transactions with suppliers.

• Maintains familiarity with BIR 2303 (Certificate of Registration) to ensure compliance in supplier transactions and enrolls suppliers in QNE after verifying compliance with supplier requirements.

• Records and updates financial transactions in accounting software (e.g., QNE) and spreadsheets.

• Verifies and reconciles invoices, receipts, and other financial documents to ensure accuracy.

• Ensures timely payments to vendors and suppliers, preventing delays in procurement and production activities.

• Processes and prepares expense reports for reimbursement requests from the Marketing and Operations Departments.

• Settles funds reconciliation with other company banks, ensuring accurate recording and timely processing of transactions.

• Performs daily passbook updates for designated bank accounts, ensuring up-to-date records of transactions.

• Sends email notifications to Courier, Marketing, and Production teams upon completion of payments.

• Prepares and submits accounts payable and expense reports to FAD Management.

• Monitors and tracks inventory of machine production assets, marketing collaterals, and marketing merchandise.

• Maintains inventory records and assists in monthly inventory audits.

• Coordinates with departments to ensure proper allocation, distribution, and replenishment of inventory.

• Reconciles digital advertising expenses, including Meta Ads, Trial Money, and other online payment transactions.

QUALIFICATIONS:
Education: Holds a Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Knowledge:

• Basic understanding of BIR tax forms, supplier compliance, and accounts reconciliation.

• Knowledge of accounts payable, expense tracking, procurement, and inventory management.

• Familiarity with financial policies, supplier management, and internal financial controls.

Experience:

• Open to fresh graduates with relevant academic training.

• Internship or coursework in financial transaction processing, invoicing, reconciliation, or inventory management is a plus.

• Familiarity with ERP or accounting software (e.g., SAP, QNE, QuickBooks) is preferred.

Skills:

1. Accounts Payable & Reconciliation

2. Invoice Processing & Supplier Payment Tracking

3. Financial Reporting & Expense Monitoring

4. Tax Compliance & BIR Form Preparation

5. Bank Transaction Processing & Reconciliation

6. Inventory Management & Asset Tracking

7. Microsoft Excel (Pivot Tables, VLOOKUP, Financial Formulas)

8. Accounting Software (QNE, QuickBooks, or similar)

9. Attention to Detail & Problem-Solving

10. Time Management & Deadline Adherence

11. Communication & Coordination with Internal Teams and External Vendors