Admin Executive Support

Shermaine Chan at HSBC LIFE (SINGAPORE) PTE. LTD.; Santo Niño 1st; On-site; PHP 1,532,000 - 2,079,000; Full time

Job summary

HSBC LIFE (SINGAPORE) PTE. LTD. is seeking a motivated administrative professional to support the Director and team in a fast-paced Singapore CBD office.

The role covers secretarial duties, calendar management, basic bookkeeping, and HR onboarding, with exposure to Canva and design tasks. The ideal candidate is organized, detail-oriented, and proficient in MS Office and Google Workspace, with English and Mandarin language skills preferred for regional liaison.

Qualifications

• Minimum Local Diploma holder.
• Proficient in Microsoft Office Suite and Google Workspace.
• Bilingual in English and Mandarin preferred to liaise with regional offices.

Responsibilities

• Perform general secretarial and administrative duties.
• Provide support to the Director and Manager.
• Manage calendars, coordinate schedules, and arrange appointments.
• Oversee day-to-day office operations, including office supplies and vendor coordination.
• Process expense claims, handle basic bookkeeping, and prepare reports.
• Assist with HR onboarding, documentation, and filing.
• Prepare presentations using Microsoft PowerPoint and manage spreadsheets with Microsoft Excel.
• Create basic designs using Canva and Photoshop.
• Manage social media platforms such as LinkedIn, Facebook, and Instagram, as well as maintain the WIX website.
• Handle client servicing, data entry, daily email follow-ups, and e-filing.
• Perform other ad hoc administrative duties as assigned.

Skills

MS Office

Google Workspace

Bilingual EN/Mandarin

Education

Local Diploma

Job description

Work Schedule: 5-day work week
Working Hours: 9:00 AM – 6:00 PM
Location: Singapore CBD / Beach Road area

A dynamic and growing company located in the Singapore CBD business hub is looking for a motivated and positive individual with strong client servicing and administrative support skills to join our team.

Why Join Us

• Nice and trendy lifestyle working environment

• Convenient CBD location with direct access to Nicoll Highway MRT Station

Key Responsibilities

• Perform general secretarial and administrative duties

• Provide support to the Director and Manager

• Manage calendars, coordinate schedules, and arrange appointments

• Oversee day-to-day office operations, including office supplies and vendor coordination

• Process expense claims, handle basic bookkeeping, and prepare reports

• Assist with HR onboarding, documentation, and filing

• Prepare presentations using Microsoft PowerPoint and manage spreadsheets with Microsoft Excel

• Create basic designs using Canva and Photoshop

• Manage social media platforms such as LinkedIn, Facebook, and Instagram, as well as maintain the WIX website

• Handle client servicing, data entry, daily email follow-ups, and e-filing

• Perform other ad hoc administrative duties as assigned

Requirements

• Minimum Local Diploma holder

• Self-disciplined, responsible, and well-organized

• Entry-level candidates and fresh diploma graduates are welcome to apply

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

• Strong organizational, communication skill and multitasking skills

• Bilingual in English and Mandarin preferred, to liaise with regional offices

Qualifications

• Education Level: Polytechnic Diploma

Salary Range

• Gross Monthly Salary: SGD $2,800 – $3,800

Workplace Details

Address:
300 Beach Road
The Concourse
Singapore 199555
Direct link to Nicoll Highway MRT Station