Admin Executive

Office Secretaries; Santo Niño 1st; On-site; PHP 300,000 - 500,000; Full time

Job summary

Office Secretaries in the Philippines seeks an organizing, proactive Administrative Assistant to support the Office Manager with day-to-day back-office operations. You will help prepare onboarding packs, coordinate events, and manage meetings, expenses, and supplier liaison.

You will also assist overseas employee arrangements, front-desk standby duties, and maintain a clean, safe workspace while communicating in English and Chinese as needed.

Qualifications

• Minimum of 3 year of secretarial/administrative/customer service experience.
• Proficient in MS Word, Excel and PowerPoint.
• Good command of spoken and written English and Chinese.
• Highly organized with the ability to prioritize.
• Self-motivated, able to multi-task and to work independently under pressure.

Responsibilities

• Prepare new joiner orientation packs.
• Assist in event support and coordination, including organizing conferences and events.
• Prepare meeting agendas and minutes.
• Handle office expenses.
• Assist in administrative account operations – company registry, audio conference account, firm provided phone telecom service.
• Assist in Employment Pass and accommodation arrangements for overseas employees.
• Standby cover for front office receptionist duties.
• Maintain and order office supplies, ensuring adequate stock levels at all times.
• Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition.
• Coordinate with building management and external vendors for facilities-related needs.

Tools

MS Word

Excel

PowerPoint

Job description

About the role

Provide support to the Office Manager with day-to-day office administrative operations of back office under the supervision of the Office Manager.

Key responsibilities

• Prepare new joiner orientation packs
• Assist in event support and coordination, including organizing conferences and events
• Prepare meeting agendas and minutes
• Handle office expenses
• Assist in administrative account operations – company registry, audio conference account, firm provided phone telecom service
• Assist in Employment Pass and accommodation arrangements for overseas employees
• Standby cover for front office receptionist duties
• Maintain and order office supplies, ensuring adequate stock levels at all times
• Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition
• Coordinate with building management and external vendors for facilities-related needs

About you

• Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment
• Proficient in MS Word, Excel and PowerPoint
• Good command of spoken and written English and Chinese
• Highly organized with the ability to prioritize
• Strong sense of responsibility
• Self-motivated, able to multi-task and to work independently under pressure