Admin Coordinator

Rudolf Lietz, Inc.; Parañaque; On-site; PHP 190,552 - 381,104; Full time

Benefits offered by this job

Health Insurance

Employee Discount

Parking Space

Pet Friendly Workplace

Bereavement Leave

Maternity & Paternity Leave

Sick Leave

Vacation Leave

Job summary

A company in the Philippines is seeking a fresh graduate for an administrative support role. Responsibilities include maintaining office organization, tracking utility usage, and preparing reports. The ideal candidate will possess strong communication skills and be capable of multitasking. Familiarity with Microsoft Office and Google Workspace is preferred. This position offers a collaborative work environment with various benefits.

Qualifications

• Fresh graduate with relevant degree.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.

Responsibilities

• Maintain a clean and organized office environment.
• Track utility consumption for tenants.
• Prepare monthly utility consumption summaries.

Skills

Organizational skills

Communication skills

Data Analysis

Time Management

Data Entry

Analytical Skills

Education

Degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Government Mandated Benefits

Insurance Health & Wellness

Health Insurance

Employee Discount, Parking Space, Pet Friendly Workplace

Bereavement Leave, Maternity & Paternity Leave, Sick Leave, Vacation Leave

Responsibilities

• Assist in maintaining a clean, organized, and efficient office environment.
• Track and record the consumption of utilities (electricity, water, etc.) for each tenant within the building or property.
• Prepare the detailed monthly summaries of utility consumption of each tenants, outlining usage, and costs.
• Respond to emails, phone calls and direct inquiries to the appropriate departments or individuals.
• Assist in preparing, organizing, and filing of documents and records both digitally and physically.
• Provide general administrative support to colleagues and management, including copying, filing, and organizing tasks.
• Help with the organization of meetings, including setting up rooms, preparing materials, and taking meeting notes.
• Assist in tracking and maintaining office supplies, ensuring they are restocked when necessary.
• Help with entering and updating information in internal systems or spreadsheets.
• Collaborate with different teams on special projects and administrative tasks to ensure timely completion.

Qualifications

• A fresh graduate with a degree in Business Administration, Office Administration, or related field
• Strong organizational and multi-tasking abilities
• Excellent communication skills, both written and verbal
• Familiarity with office software (Microsoft Office, Google Workspace, etc.)
• A proactive attitude and willingness to learn
• Detail-oriented with a strong sense of responsibility
• Ability to work well both independently and in a team
• Strong interpersonal skills with the ability to work effectively with different departments and individuals
• Data Analysis, MS Office, Support, Scheduling, Time Management, Data Entry, Organizational Skills, Analytical Skills

Working Location

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