Admin Support Associate

PESOResourcesDevelopmentCorp.; Bataan; On-site; PHP 240,000 - 360,000; Full time

Job summary

PESOResourcesDevelopmentCorp. is seeking a detail-oriented Facilities Administrator to support daily operations, manage work orders, inspections, and documentation across the office.

You will coordinate with vendors, assist in office moves, and help ensure safety and compliance in a fast-paced environment. The role emphasizes organization, communication, and meticulous record-keeping, with opportunities to contribute to budget tracking and process improvements within a government-adjacent

Qualifications

• Bachelor's Degree in Facilities Management, Business Administration, Engineering, Property Management, or a related field.
• At least 2 years of experience in facilities administration, facility operations, office administration, property management, or a similar role.
• Working knowledge of building operations, preventive maintenance, vendor coordination, and facility support processes.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook. Experience with facility management or work order systems is an advantage.
• Strong organizational and multitasking skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills with the ability to coordinate effectively with internal teams, vendors, and service providers.
• Detail-oriented with strong problem-solving skills and the ability to maintain accurate operational records.
• Demonstrates professionalism, initiative, and a customer service-oriented approach in supporting workplace operations.

Responsibilities

• Provide administrative and operational support for daily facility activities, including managing work orders, processing service requests, and maintaining accurate facility documentation.
• Conduct routine inspections of office spaces, building systems, utilities, and common areas to identify maintenance requirements, safety concerns, and operational issues.
• Coordinate with external vendors and service providers, including janitorial, security, waste management, and maintenance contractors, to help ensure services are completed according to agreed standards and schedules.
• Assist in planning and coordinating office moves, workstation assignments, space utilization, and facility-related event setups.
• Monitor inventory levels of office supplies, maintenance materials, tools, equipment, and spare parts, and coordinate replenishment as needed.
• Support the implementation of workplace health, safety, and environmental policies by assisting with emergency preparedness activities, compliance initiatives, and facility inspections.
• Maintain organized records of maintenance activities, vendor services, equipment inventories, and facility-related documentation.
• Assist with monitoring facility-related expenses, preparing operational reports, and supporting budget tracking activities.
• Respond to and follow up on facility-related concerns from employees and internal stakeholders, ensuring timely coordination and resolution.
• Perform other administrative and operational duties related to facility management as assigned.

Skills

Organizational skills

Multitasking

Communication skills

Detail-oriented

Education

Bachelor's Degree in Facilities Management, Business Administration, Engineering, Property Management, or a related field

Tools

Microsoft Office (Excel, Word, Outlook)

Facility management software

Job description

Job Description

Government Mandated Benefits

Insurance Health & Wellness

Life Insurance

Job Description

• Provide administrative and operational support for daily facility activities, including managing work orders, processing service requests, and maintaining accurate facility documentation.
• Conduct routine inspections of office spaces, building systems, utilities, and common areas to identify maintenance requirements, safety concerns, and operational issues.
• Coordinate with external vendors and service providers, including janitorial, security, waste management, and maintenance contractors, to help ensure services are completed according to agreed standards and schedules.
• Assist in planning and coordinating office moves, workstation assignments, space utilization, and facility-related event setups.
• Monitor inventory levels of office supplies, maintenance materials, tools, equipment, and spare parts, and coordinate replenishment as needed.
• Support the implementation of workplace health, safety, and environmental policies by assisting with emergency preparedness activities, compliance initiatives, and facility inspections.
• Maintain organized records of maintenance activities, vendor services, equipment inventories, and facility-related documentation.
• Assist with monitoring facility-related expenses, preparing operational reports, and supporting budget tracking activities.
• Respond to and follow up on facility-related concerns from employees and internal stakeholders, ensuring timely coordination and resolution.
• Perform other administrative and operational duties related to facility management as assigned.

Qualifications

• Bachelor's Degree in Facilities Management, Business Administration, Engineering, Property Management, or a related field.
• At least 2 years of experience in facilities administration, facility operations, office administration, property management, or a similar role.
• Working knowledge of building operations, preventive maintenance, vendor coordination, and facility support processes.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook. Experience with facility management or work order systems is an advantage.
• Strong organizational and multitasking skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills with the ability to coordinate effectively with internal teams, vendors, and service providers.
• Detail-oriented with strong problem-solving skills and the ability to maintain accurate operational records.
• Demonstrates professionalism, initiative, and a customer service-oriented approach in supporting workplace operations.

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