Contracts Administrator | Work From Home | Day Shift | Weekends Off

Emapta; Metro Manila; Remote; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

Competitive Salary Package

Permanent WFH arrangement

HMO coverage with dependent

Salary Advance Program

Upskilling through Emapta Academy

Gym access and wellness perks

Lifestyle perks

Employee referral incentives

Government and Emapta benefits

Job summary

Emapta Philippines is seeking a Contracts Administrator to safeguard project value across variations and contract financials for Australian fitouts. You will coordinate with estimators, clients and delivery teams, manage variations, and ensure accurate invoicing and documentation from a permanent work-from-home setup.

The role emphasizes reading architectural drawings, cost discussions with stakeholders, and maintaining contract records.

Qualifications

• 3–5 years of experience in an administrative or related role.
• Strong organizational skills, attention to detail, and sound judgment when handling ambiguity.
• Ability to read and interpret architectural and joinery drawings and specifications; training will be provided.
• Confidence discussing scope and costs with clients, builders, and architects.
• Numeracy and an understanding of how variations and credits affect project value.
• Proficiency in Microsoft 365 and the ability to learn new quoting systems.
• Initiative, self-motivation, and accountability for managing processes from start to finish.
• Strong problem-solving skills.
• Experience in construction, joinery, contract administration, estimating support, price quoting, or architectural drafting highly regarded but not essential

Responsibilities

• Take responsibility for each project immediately after the sale, serving as the commercial link between the Estimator, client, and delivery and production teams.
• Prepare, issue, and track contract variations, including pricing changes, scope adjustments, and credits, through to approval.
• Interpret architectural drawings and specifications to assess the commercial impact of project changes.
• Maintain accurate records of sold values, approved variations, credits, and current contract values.
• Enter and update project and quote data in the new quoting and estimating system, supporting its rollout and ongoing accuracy.
• Liaise with clients, builders, and architects to clarify scope and resolve commercial discrepancies.
• Prepare invoicing and progress claim documentation in line with contract terms.
• Flag commercial risks and scope creep to Estimating and Management as they arise.
• Hand over final account information and close-out documentation at project completion.
• Identify opportunities to streamline or standardize recurring administrative tasks as systems and processes develop.

Skills

Strong organizational skills

Attention to detail

Numeracy

Microsoft 365 proficiency

Ability to read architectural/ joinery

Initiative and accountability

Tools

Microsoft 365

Job description

Commercial Control That Protects the Value of Australian Fitouts

A signed project is only the beginning of its commercial story. As a Contracts Administrator, you'll safeguard project value across variations, scope changes, contract financials, progress claims, and stakeholder coordination for Australian fitout and joinery projects. With Emapta, top 1% talent gains sought-after Australian construction expertise, greater commercial responsibility, continuous development, and long-term career progression from home.

Snapshot

• Employment Type: Full-time
• Work Setup: Permanent Work From Home
• Shift: Day Shift, 7:00 AM-4:00 PM ACST, Weekends Off

Benefits

• Competitive Salary Package
• Day Shift schedule
• Fixed weekends off
• Permanent WFH arrangement
• HMO coverage with free dependent upon regularization
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• 3-5 years of experience in an administrative or related role
• Strong organizational skills, attention to detail, and sound judgment when handling ambiguity
• Ability to read and interpret architectural and joinery drawings and specifications; training will be provided, though exposure to construction documentation is preferred
• Confidence discussing scope and costs with clients, builders, and architects
• Numeracy and an understanding of how variations and credits affect project value
• Proficiency in Microsoft 365 and the ability to learn new quoting systems
• Initiative, self-motivation, and accountability for managing processes from start to finish
• Strong problem-solving skills
• Experience in construction, joinery, contract administration, estimating support, price quoting, or architectural drafting highly regarded but not essential

Responsibilities

• Take responsibility for each project immediately after the sale, serving as the commercial link between the Estimator, client, and delivery and production teams.
• Prepare, issue, and track contract variations, including pricing changes, scope adjustments, and credits, through to approval.
• Interpret architectural drawings and specifications to assess the commercial impact of project changes.
• Maintain accurate records of sold values, approved variations, credits, and current contract values.
• Enter and update project and quote data in the new quoting and estimating system, supporting its rollout and ongoing accuracy.
• Liaise with clients, builders, and architects to clarify scope and resolve commercial discrepancies.
• Prepare invoicing and progress claim documentation in line with contract terms.
• Flag commercial risks and scope creep to Estimating and Management as they arise.
• Hand over final account information and close-out documentation at project completion.
• Identify opportunities to streamline or standardize recurring administrative tasks as systems and processes develop.

About the Client

Our client is an established Australian fitout, joinery, and building maintenance business known for quality work and lasting client relationships. Its skilled team supports projects from design through construction and ongoing maintenance, combining practical expertise with attentive, personal service. Repeat business and internationally recognized quality and safety certifications reflect the standards behind its work. With a reputation built on accountability and reliable delivery, the company offers professionals the opportunity to contribute to varied projects within a collaborative, service-focused team.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.