Office Engineer | Hybrid | Makati | Day Shift | Day 1 HMO

Emapta; Metro Manila; Hybrid; PHP 420,000 - 640,000; Full time

Benefits offered by this job

Day 1 HMO coverage

Competitive salary package

Day shift schedule

Hybrid work arrangement

Prime Makati office location

Fixed weekends off

Salary advance program

Upskilling via Emapta Academy

24/7 office gym access

Exclusive lifestyle perks

Employee referral incentives

Government and Emapta benefits

20 annual leaves (5 cash convertible)

Job summary

Emapta Philippines invites applications for an Office Engineer to manage CMMS data, documentation, and warranty activities for U.S. construction projects.

This hybrid role is based in Makati and offers exposure to international teams while contributing to project continuity and asset performance. You will support project administration, client and internal coordination, and warranty lifecycle tasks, with emphasis on accuracy, communication in English, and structured processes.

Qualifications

• 2 to 5 years of experience in project administration, administrative support, customer service, or related role.
• Fluent written and verbal English communication skills.
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Ability to learn new systems quickly and work independently.

Responsibilities

• Review project information for completeness and accuracy before system setup.
• Coordinate with internal project teams to obtain required project documentation and information.
• Create and maintain project records within the CMMS platform.
• Add and update client, trade partner, user, and project information.
• Activate, deactivate, and archive project phases based on project requirements.
• Maintain organized project documentation and electronic records.

Skills

English fluency

Attention to detail

Time management

Organizational skills

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Job description

Keep U.S. Construction Projects Built for Long-Term Performance

Take your project expertise beyond the build and into the full facility lifecycle. Join Emapta as an Office Engineer, managing CMMS data, documentation, and warranty activities that protect major U.S. construction projects. Strengthen operational continuity while gaining international industry exposure and building a long-term career among Emapta's top 1% talent.

Your Blueprint for a Global Construction Career

• Employment Type: Full-time
• Shift: Day Shift (6:00 AM-3:00 PM PH), Weekends Off
• Work Setup: Hybrid, Makati

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift Schedule
• Hybrid work arrangement
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Qualifications

• 2 to 5 years of experience in project administration, administrative support, customer service, project coordination, or a related role
• Fluent written and verbal English communication skills
• Strong attention to detail and commitment to accuracy
• Excellent organizational, time management, and multitasking skills
• Strong ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Outlook, Microsoft Teams, and Microsoft Excel, including basic functions
• Strong ability to learn new systems and business processes quickly
• Strong problem-solving, analytical, and professional communication skillsAbility to work independently while following established procedures

Preferred Qualifications

• Background in customer service or administrative support
• Familiarity with databases, project management systems, or CMMS platforms
• Experience supporting internal and external stakeholders in a professional environment

Key Competencies

• Demonstrate initiative, accountability, and reliability
• Adapt quickly to new systems and changing priorities
• Maintain exceptional attention to detail and produce accurate work
• Communicate professionally and confidently in English
• Manage multiple tasks efficiently without compromising quality
• Build positive relationships through responsive customer service
• Thrive in a structured, process-driven environment

Your Daily Tasks

Project Administration & System Management

• Review project information for completeness and accuracy before system setup
• Coordinate with internal project teams to obtain required project documentation and information
• Create and maintain project records within the CMMS platform
• Add and update client, trade partner, user, and project information
• Activate, deactivate, and archive project phases based on project requirements
• Maintain organized project documentation and electronic records

Client & Internal Support

• Respond to client and internal team inquiries regarding the CMMS platform
• Provide basic user support and troubleshoot system navigation issues
• Escalate complex issues to the warranty management team as needed
• Communicate warranty walkthroughs, project closeout activities, and outstanding project updates

Warranty Lifecycle Support

• Complete recurring project administration tasks throughout the warranty period
• Maintain accurate records of project updates and warranty-related activities
• Monitor assigned tasks and ensure project milestones remain on schedule
• Support project closeout and archive activities at the end of the warranty period

Reporting & Documentation

• Generate and save monthly reports in accordance with established procedures
• Maintain organized electronic project files and documentation
• Ensure project data remains accurate, complete, and up to date within the system

About the Client

Our client is a leading U.S. construction, real estate development, and facility services organization delivering complex projects across aviation, healthcare, commercial, infrastructure, advanced manufacturing, science, technology, and government sectors. They provide integrated planning, development, construction, facility management, commissioning, warranty, and operational services throughout the building lifecycle. Their teams combine construction expertise with CMMS, Virtual Design and Construction, digital twins, reality capture, and emerging technologies to improve project delivery, facility performance, operational readiness, and long-term asset value.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities - it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.