Team Admin

Emapta Global; Mandaluyong; Hybrid; PHP 357,000 - 580,000; Full time

Benefits offered by this job

HMO for 2 dependents

Hybrid work Ortigas

Gym access

Emapta Academy training

Lifestyle perks

Employee referral incentives

18 annual leaves

Job summary

Emapta Philippines invites applications for an Team Admin role supporting a world-class financial services team. The role focuses on accurate records, audit support, and billing workflows within a hybrid Ortigas setup (1 month onsite, then 3 days onsite/2 days WFH).

The team seeks 2–3 years in administration, strong MS Office skills, and meticulous, autonomous professionals able to collaborate with remote teams. Competitive salary and benefits provided.

Qualifications

• 2-3 years of experience in an administration, client service, or office support role.
• Advanced proficiency in Microsoft Teams, Word, Outlook, and Excel.
• Strong communication skills and a professional approach with team members and clients.
• Strong attention to detail and accuracy in data entry, document preparation, and record maintenance.
• Outstanding organizational, problem-solving, and time-management skills in a high-volume environment.
• Ability to work autonomously and as part of a team, ask questions, escalate issues when needed.
• Willingness to learn firm systems, follow processes, and support continuous improvement.
• Certificate in Business Administration.
• Experience working with remote teams.

Responsibilities

• General Administration and Records Management: maintain accurate client records and electronic files.
• Financial and Billing Administration: prepare invoices and monitor WIP.
• Support onboarding, engagement setup, and admin updates for audit leadership.

Skills

Microsoft Teams

Microsoft Word

Microsoft Excel

Communication

Attention to detail

Organization

Time management

Autonomy

Education

Certificate in Business Administration

Tools

Microsoft Outlook

MS Excel

MS Word

MS Teams

Job description

Administrative Excellence for a World-Class Financial Services Team

Our client is a leading professional services organization with more than a century of experience supporting businesses through audit, tax, and consulting expertise. As part of the world's sixth-largest accounting and consulting network, it combines local insight with international reach across diverse industries. Recognized for seven consecutive years as a top accounting and consulting services firm, it is known for trusted relationships, tailored solutions, continuous innovation, and an enduring commitment to professional excellence and community impact across Australia and worldwide markets.

Job Description

Put your organizational strengths at the center of a respected international financial services team. The Team Admin maintains accurate records, coordinates audit engagement administration, and supports billing and operational workflows across the firm. Through Emapta, top 1% talent can gain valuable international exposure, expand their administrative expertise, and establish a stable global career within a collaborative workplace that values accuracy, initiative, and continuous professional development.

Job Overview

• Employment Type: Full Time
• Work Setup: Hybrid, Ortigas (SM Megatower), 1 month onsite; hybrid thereafter (3 days onsite, 2 days WFH)
• Day 1 HMO with 2 free dependents
• Competitive Salary Package
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 18 annual leaves to be used on your own discretion
• Mentorship and exposure to global leaders and teams
• Diverse and supportive work environment

The Qualifications We Seek

• 2-3 years of experience in an administration, client service, or office support role
• Advanced proficiency in Microsoft Teams, Word, Outlook, and Excel
• Strong communication skills and a professional approach when dealing with team members and clients
• Strong attention to detail and accuracy in data entry, document preparation, and record maintenance
• Outstanding organizational, problem-solving, and time-management skills gained in a high-volume environment with competing demands
• Ability to work autonomously and as part of a team, ask questions, and escalation issues when needed
• Willingness to learn firm systems, follow agreed processes, and support continuous improvement
• Certificate in Business Administration
• Previous experience working with remote teams

Your Daily Tasks

General Administration and Records Management

• Maintain accurate client records, contact details, compliance documents, and electronic files across firm systems
• Prepare reports, trackers, and administrative updates for the Operations Manager and audit leadership team
• Perform data entry, database maintenance, and routine administrative workflows
• Assist with audit engagement setup, client onboarding, and engagement record maintenance
• Provide administrative support to Partners, Directors, Managers, and other team members

Financial and Billing Administration

• Prepare invoices and support billing administration
• Monitor work in progress (WIP) across firm systems
• Follow up on outstanding information and approvals required to finalize billing
• Assist with debtor follow-ups and other financial administration tasks

Join the Top 1% Talent. A Better Career. A Better Life.

Welcome to Emapta Philippines, where high-performing professionals build long-term global careers with leading international companies. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta delivers a workplace defined by stability, growth, and purpose. Here, your career moves forward with meaningful opportunities, world-class support, and a culture built for excellence.