Admin Assistant (Project Based)

Private Advertiser; Taguig; On-site; PHP 223,000 - 357,000; Part time

Job summary

Private Advertiser is seeking an Admin Assistant (Project Based) to provide essential administrative support across project teams in Taguig. This contract position focuses on keeping operations efficient and documenting project activities.

You will help with scheduling, filing, meetings, and communication while supporting multiple departments. Strong organizational skills and a sense of urgency are required.

Qualifications

• Bachelor's degree in Business Management is required or strongly preferred.
• At least 1 year of relative admin experience is beneficial but not required.
• Must have a sense of urgency and strong time-management.
• Willing to work in Taguig City, Philippines.

Responsibilities

• Manage scheduling, filing, and maintaining accurate records and documentation.
• Support multiple departments and teams on project-based assignments.
• Coordinate meetings, prepare agendas, and record minutes as needed.
• Handle correspondence, emails, and communications for management.
• Assist with data entry and organize physical and digital filing systems.
• Prepare reports, presentations, and other project-related documents.
• Manage office supplies and equipment inventory.
• Perform general office duties and provide ad hoc administrative support.
• Support coordination of project timelines and deliverables.
• Liaise between departments to ensure smooth project progression.

Skills

Detail-oriented

Organizational skills

Communication skills

Education

Bachelor's degree in Business Management

Job description

About the role

We are seeking a detail-oriented and organized Admin Assistant (Project Based) to join our team This is a contract position designed to provide critical administrative support on a project-by-project basis. In this role, you will be instrumental in ensuring smooth operations and maintaining the efficiency of our office functions. You will work closely with various teams to support project delivery and contribute to the overall success of our property management initiatives.

Key responsibilities

1. Managing administrative tasks including scheduling, filing, and maintaining accurate records and documentation

2. Providing support to multiple departments and team members as required for project-based assignments

3. Coordinating meetings, preparing agendas, and recording minutes as needed

4. Handling correspondence, emails, and communications on behalf of management

5. Assisting with data entry and maintaining organized filing systems, both physical and digital

6. Preparing reports, presentations, and other documentation to support project requirements

7. Managing office supplies and equipment inventory

8. Performing general office duties and providing ad hoc administrative support as required

9. Supporting the coordination of project timelines and deliverables

10. Liaising between departments to ensure effective communication and project progression

What we're looking for

• Bachelor's degree in Business Management and other related course.

• With at least 1 year of relative experience is desired but not required

• With sense of urgency.

• Willing to work in Taguig City.