Admin Manager

Xerosoft Management Consultancy; Pasig; In loco; PHP 500.000 - 800.000; Tempo pieno

Descrizione del lavoro

Xerosoft Management Consultancy is seeking an Office, Admin & Compliance Operations Manager in Metro Manila to oversee daily facility operations, manage vendors, and ensure regulatory compliance. You will monitor budgets and use Excel to track utilities and stock levels.

The role requires strong leadership, advanced Excel skills, and experience handling LGU, PEZA, FSIC, and DOLE permits to avoid fines and delays, with daily walkthroughs and asset tagging.

Competenze

• 4 years of experience in Office Admin, Facilities, or Operations Management.
• Advanced Excel skills (formulas, pivot tables, linked sheets).
• Proven experience managing LGU, PEZA, FSIC, and DOLE requirements.
• Strong leadership, vendor management, and financial reconciliation skills.

Mansioni

• Maintain linked Excel workbooks to track utilities, supplies, and clinic stocks. Prepare monthly budget reports and flag variances.
• Audit performance for security, janitorial, and print vendors. Issue NOD within 24 hours of missed SLAs and apply billed deductions.
• Manage timely renewals for Mayor's/Business Permits, PEZA certificates, Barangay Clearances, Sanitary Permits, and Fire Certificates to avoid fines.
• Conduct daily walkthroughs to maintain high facility cleanliness standards.
• Ensure 24/7 guard post coverage, reconcile shift logs against invoices, sign off on gate passes, and tag assets within 48 hours.
• Audit clinic inventory monthly to ensure zero expired medicines and maintain DOLE-mandated first-aid supplies.
• Handle petty cash and issue Purchase Orders.

Conoscenze

Advanced Excel

Vendor management

Financial reconciliation

Leadership

Descrizione del lavoro

About the Role

We are looking for an Office, Admin & Compliance Operations Manager to oversee our daily facility operations, manage third-party vendors, keep our assets secure, and handle government permit renewals. You will also manage operational budgets and utility tracking using Excel workbooks.

Key Responsibilities

• Maintain linked Excel workbooks to track utilities, supplies, and clinic stocks. Prepare monthly budget reports and flag variances.

• Audit performance for security, janitorial, and print vendors. Issue written Notices of Discrepancy (NOD) within 24 hours of missed SLAs and apply agreed billing deductions.

• Manage timely renewals for Mayor's/Business Permits, PEZA certificates, Barangay Clearances, Sanitary Permits, and Fire Certificates (FSIC) to avoid fines or delays.

• Conduct daily walkthroughs to maintain high facility cleanliness standards.

• Ensure 24/7 guard post coverage, reconcile shift logs against invoices, sign off on gate passes, and tag assets within 48 hours.

• Audit clinic inventory monthly to ensure zero expired medicines and maintain DOLE-mandated first-aid supplies.

• Handle petty cash and issue Purchase Orders.

Qualifications

• 4 years of experience in Office Admin, Facilities, or Operations Management.

• Advanced Excel skills (formulas, pivot tables, linked sheets).

• Proven experience managing LGU, PEZA, FSIC, and DOLE requirements.

• Strong leadership, vendor management, and financial reconciliation skills.