Admin Documentation Assistant

East Caravan Trading and Services Corp.; Quezon City; In loco; PHP 223.000 - 335.000; Tempo pieno

Descrizione del lavoro

East Caravan Trading and Services Corp. is seeking a detail-oriented Administrative Assistant to support vehicle registrations with the LTO, manage OR/CR documents, and coordinate financing requirements with banks and third-party providers.

The role involves maintaining precise filing systems, ensuring timely processing, and safeguarding confidential information. The ideal candidate has a business-related degree and familiarity with LTO procedures, with strong MS Word/Excel skills and excellent

Competenze

• Bachelor's degree in business administration, office administration, management, or related field.
• Experience in administrative support, documentation, financing, or vehicle registration is preferred but not required.
• Knowledge of LTO registration procedures, OR/CR processing, and vehicle documentation is an advantage.
• Proficient in Microsoft Word and Excel.

Mansioni

• Assist in preparation, verification, and filing of documents for vehicle registration with LTO.
• Support processing of OR and CR documents and monitor status until completion.
• Prepare and submit documentary requirements for financing applications to banks and financing companies.
• Coordinate with banks, financing companies, brokers, insurers, and government agencies on financing and registrations.
• Maintain records for financing documents, LTO registrations, OR/CR, and related records.
• Monitor pending registrations, financing approvals, and document submissions to ensure timely completion.
• Follow up with external partners for missing requirements, approvals, release schedules.
• Assist in preparing reports on registrations, financing applications, and processing documents.
• Ensure confidentiality and security of documents.
• Provide admin assistance to Admin Department and other duties as assigned.

Conoscenze

Organizational skills

Communication

Detail-oriented

Integrity

Time management

Formazione

Bachelor's degree in Business Administration

Strumenti

MS Word

MS Excel

Descrizione del lavoro

Key Responsibilities

• Assist in the preparation, verification, and filing of documents required for vehicle registration with the Land Transportation Office (LTO).

• Support the processing of Official Receipt (OR) and Certificate of Registration (CR) documents and monitor their status until completion.

• Prepare, organize, and submit documentary requirements for financing applications to partner banks and third-party financing companies.

• Coordinate with banks, financing companies, brokers, insurance providers, and government agencies regarding the status of financing transactions and vehicle registrations.

• Maintain accurate records and filing systems for financing documents, LTO registrations, OR/CR documents, and related records.

• Monitor pending registrations, financing approvals, and document submissions to ensure timely completion.

• Follow up with external partners regarding missing requirements, approvals, and release schedules.

• Assist in preparing reports on the status of registrations, financing applications, and document processing.

• Ensure the confidentiality and security of company and client documents.

• Provide administrative assistance to the Admin Department in daily operations and perform other duties as may be assigned by Management.

Qualifications

• Bachelor's degree in business administration, Office Administration, Management, or any related field.

• At least with relevant experience in administrative support, documentation, financing, or vehicle registration is preferred but not required.

• Knowledge of LTO registration procedures, OR/CR processing, and vehicle documentation is an advantage.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Strong organizational and document management skills.

• Excellent communication and coordination skills.

• Detail-oriented with the ability to work under pressure and meet deadlines.

• Honest, dependable, and capable of handling confidential information with integrity.

• Fresh graduates are encouraged to apply