Admin Assistant

Dempsey Resource Management Inc.; Rizal; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Performance Bonus

Job summary

Dempsey Resource Management Inc. is seeking an on-site HR/Admin Officer in Rizal with 1-3 years of experience and a bachelor's degree. The role is full-time and requires efficient office administration and coordination with the GM and teams.

The position includes managing office supplies, handling bills and payments, scheduling interviews, maintaining trackers, and performing miscellaneous admin duties. A performance bonus is offered.

Qualifications

• Bachelor's degree required.
• 1–3 years of relevant experience in office administration.
• On-site role based in Rizal, Philippines.

Responsibilities

• Manage office supply inventory and ordering.
• Handle utilities billing and payments.
• Coordinate admin tasks for GM and managers.
• Take minutes for assigned meetings.
• Perform additional admin duties as requested.

Education

Bachelor's degree

Job description

On-site - Rizal 1-3 Yrs Exp Bachelor Full-time

Employee Recognition and Rewards

Performance Bonus

Government Mandated Benefits

CORE DUTIES (per KPI Scorecard — primary accountability)

A. Supply, Utilities and Office Upkeep

Office Supply Inventory & Ordering

Maintain par stock system for all office supplies; keep all items at or above par at all times

Conduct physical stock count on a fixed weekly schedule

Place the supply order before par level is reached, as per policy — never after stockout

Submit the corresponding payment request to Finance for the order

Maintain and post the par stock level list; update as consumption patterns change

Recurring Utility & Bills Payment Processing (per the Bills Matrix)

Maintain a recurring-bills calendar with submission triggers set 5 working days ahead of each due date

Verify billed amount against statement before submitting request; flag unusual spikes to GM/Finance

Confirm payment posting after Finance pays; retain proof of payment

Track all other recurring operational expenses (e.g. additional subscriptions) on the same schedule

Zero service interruptions from late submission

Office Upkeep Coordination

Coordinate building/office maintenance (aircon, plumbing, electrical) with building admin or vendor promptly

Monitor office equipment (printer, copier) for toner, paper, service needs — resolve before disruption

Log all maintenance requests with date raised / date resolved

B. Admin Task Quality

Maintain the Admin Assistant Task Tracker current at all times (an out-of-date tracker is itself a deduction)

New-hire interview scheduling: schedule applicant interviews as per policy; keep scheduling records

C. People & Development

Zero unexcused absences/tardiness; follow Handbook notification procedure

Meeting scheduling & calendar management for the GM — correct date/time/attendees/venue or link, invites sent with notice, zero scheduling errors, no reminders needed

Maintain professional conduct with staff, visitors, and guests

D. Finance & Admin Compliance

File all documents (payment requests, minutes, correspondence, PRs, receipts) per Company filing convention — any document retrievable within 5 minutes

Manage petty cash: liquidate within prescribed period, complete/attached receipts, submit to Finance on time, zero discrepancies

Minute-taking for assigned meetings

ADDITIONAL ADMINISTRATIVE DUTIES

Perform other administrative duties as requested by the General Manager, Operations Manager, Asst. Manager Admin & HR / Treasury, Finance – Accounts Receivable, and the BD Admin Assistant

HR Officer Dempsey Resource Management Inc.

Tips

Some of our features may not work properly on your device.