Admin Assistant (Executive Office)

Dempsey Resource Management Inc.; Cainta; On-site; PHP 167,000 - 257,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking an Admin Assistant (Executive Office) to support the General Manager in an on-site role in Cainta, Rizal. You will manage office supplies, inventory, utilities payments, calendar scheduling, meeting minutes, and petty cash, ensuring accuracy and ownership of tasks.

The role emphasizes proactive task completion, asset upkeep, and compliance across finance and admin, with opportunities to handle additional duties for other managers.

Qualifications

• Office administration and coordination skills
• Attention to detail and accuracy
• Proactive task management
• Record-keeping and filing

Responsibilities

• Supply, utilities and office upkeep
• Office supply inventory & ordering
• Recurring utility & bills payment processing (per the Bills Matrix)
• Office upkeep coordination
• Admin task quality
• People & development
• Finance & admin compliance
• Perform other administrative duties as requested by the General Manager, Operations Manager, Asst. Manager Admin & HR / Treasury, Finance – Accounts Receivable, and the BD Admin Assistant.

Job description

Work Arrangement: On-site Cainta Rizal

ROLE DEFINITION

The Admin Assistant (Executive Office) is an office-based role that directly supports the General Manager. The role is responsible for office supply and inventory management, recurring utility and bills payment processing, office upkeep coordination, meeting scheduling and calendar management, minute-taking, task tracking, document filing and record-keeping, and petty cash management. The Admin Assistant also performs additional administrative duties as requested by other managers. All work is expected to be performed accurately and completely the first time. The Admin Assistant is expected to understand the tasks assigned and to take ownership of them — tasks must be carried out without having to be reminded, followed up, or chased. Understanding of each task, its purpose, and its deadline is required and expected. This is a non-negotiable standard of the role.

CORE DUTIES

• Supply, Utilities and Office Upkeep
• Office Supply Inventory & Ordering
• Recurring Utility & Bills Payment Processing (per the Bills Matrix)
• Office Upkeep Coordination
• Admin Task Quality
• People & Development
• Finance & Admin Compliance

Additional Administrative Duties

Perform other administrative duties as requested by the General Manager, Operations Manager, Asst. Manager Admin & HR / Treasury, Finance – Accounts Receivable, and the BD Admin Assistant.