Admin Assistant

Sandman Software Systems Inc.; Quezon City; Presencial; PHP 279.000 - 335.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Vacation leave

HMO coverage

Quarterly bonuses

Travel reimbursements

Salary growth annually

Descripción de la vacante

Sandman Software Systems Inc. is seeking an Administrative Assistant to be the crucial link between our office and clients. This on-site role involves handling confidential documents, coordinating travel, and ensuring timely signing and submission across cities in the Philippines.

You will build strong client relationships, manage schedules, and provide general administrative support while maintaining discretion and professionalism in a travel-heavy environment.

Formación

• Proven experience in administrative, clerical, or liaison roles.
• Excellent interpersonal and communication skills with clients.
• High integrity and discretion with confidential information.
• Willingness and ability to travel frequently between cities.
• Strong organizational and time-management skills.

Responsabilidades

• Travel between multiple cities to route documents for signatures and secure timely submissions.
• Draft and maintain confidential documents with strict privacy.
• Build rapport with clients to facilitate communications and signatures.
• Manage travel schedules to meet deadlines for deliveries and pickups.
• Provide general administrative support to the team.

Descripción del empleo

Job Title

Administrative Assistant; Company: Sandman Software Systems Inc. Work Setup: 5 days a week (On-site and traveling between cities).

About the Role

Sandman Software Systems Inc. is seeking a highly organized, proactive, and personable Administrative Assistant to join our team. In this role, you will be the crucial link between our office and our clients, ensuring that essential paperwork is managed securely and processed without delay. The ideal candidate has a high level of discretion with confidential data, loves being on the move, and excels at building relationships with clients.

Key Responsibilities

• Travel between multiple locations and cities to route essential documents for required signatures and ensure their timely physical submission.
• Draft, organize, and maintain various documents containing highly confidential information with strict attention to detail and data privacy.
• Build rapport and foster positive, trusting relationships with end clients to facilitate smooth communication and secure necessary signatures efficiently.
• Manage travel schedules effectively to ensure all document deliveries and pickups are completed within required deadlines.
• Provide general administrative and organizational support to the team as needed.

Qualifications

• Proven experience in an administrative, clerical, or field liaison role.
• Excellent interpersonal and communication skills to effectively engage with clients.
• High level of integrity and discretion when handling sensitive and confidential information.
• Willingness and ability to travel frequently between different cities.
• Strong organizational and time-management skills.

Compensation & Benefits

We believe in rewarding our team for their hard work and dedication. We offer a competitive package that includes:

• Base Salary: Php 25,000 to Php 30,000 per month
• Paid Time Off: 13 days of vacation leave
• Healthcare: Comprehensive HMO coverage
• Bonuses: Quarterly incentives based on performance
• Travel Perks: Fuel reimbursement for all work-related travel
• Growth: Annual salary increases based on merit and performance