Admin Assistant

Sandman Software Systems Inc.; Quezon City; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Friendly work environment

Growth opportunities in admin/ops

Job summary

Sandman Software Systems Inc. in Quezon City is seeking an Administrative Assistant to support restaurant operations, ensuring supplies for kitchen and dining areas, clear supplier communication, and accurate record-keeping.

This on-site role requires sharp organization, comfort with numbers, and proactive coordination of emails, inventories, and basic accounting tasks to keep daily operations running smoothly.

Qualifications

• Proven experience as Administrative Assistant, Office Assistant, or similar operational role (F&B, hospitality, or retail a plus).
• Proficiency in Microsoft Excel or Google Sheets (basic to intermediate formulas, data entry, and record-keeping).
• Strong written and verbal communication skills for managing emails and phone calls.
• Basic understanding of accounting/bookkeeping principles (invoices, receipts, expense tracking).
• Highly organized with strong attention to detail and good time-management skills.
• Ability to work on-site near N. Domingo / Robinsons Magnolia.

Responsibilities

• Email & Communication: Monitor and respond promptly to daily business emails, supplier inquiries, and internal management updates.
• Spreadsheet Management: Maintain and update daily operational spreadsheets using Microsoft Excel or Google Sheets.
• Inventory & Sales Monitoring: Track daily sales reports, monitor stock levels, and flag low inventory before items run out.
• Purchasing & Supplier Coordination: Issue Purchase Orders (POs) and coordinate directly with suppliers for order accuracy, delivery timelines, and issue resolution.
• Minor Accounting: Assist with basic bookkeeping tasks, such as tracking daily expenses, verifying supplier invoices, and organizing receipts.

Skills

Communication

Organizational skills

Time management

Customer service

On-site work

Tools

Microsoft Excel

Google Sheets

Job description

Hiring: Administrative Assistant (Restaurant Operations)

Location: Near N. Domingo & Robinsons Magnolia, Quezon City

Job Type: Full-time | On-site

About the Role:

We are looking for a sharp, organized, and proactive Administrative Assistant to support the daily backend operations of our restaurant. In this role, you will play a crucial part in keeping our kitchen and dining room supplied, maintaining clear supplier communication, tracking sales, and keeping our records balanced.

If you are detail-oriented, comfortable with numbers, and love keeping operations running smoothly, we’d love to meet you!

Key Responsibilities:

• Email & Communication: Monitor and respond promptly to daily business emails, supplier inquiries, and internal management updates.
• Spreadsheet Management: Maintain and update daily operational spreadsheets using Microsoft Excel or Google Sheets.
• Inventory & Sales Monitoring: Track daily sales reports, monitor stock levels, and flag low inventory before items run out.
• Purchasing & Supplier Coordination: Issue Purchase Orders (POs) and coordinate directly with suppliers for order accuracy, delivery timelines, and issue resolution.
• Minor Accounting: Assist with basic bookkeeping tasks, such as tracking daily expenses, verifying supplier invoices, and organizing receipts.

Qualifications:

• Proven experience as an Administrative Assistant, Office Assistant, or similar operational role (experience in F&B, hospitality, or retail is a plus).
• Proficiency in Microsoft Excel or Google Sheets (basic to intermediate formulas, data entry, and record-keeping).
• Strong written and verbal communication skills for managing emails and phone calls.
• Basic understanding of accounting/bookkeeping principles (invoices, receipts, expense tracking).
• Highly organized with strong attention to detail and good time-management skills.
• Ability to work on-site near N. Domingo / Robinsons Magnolia.

Why Join Us?

• Convenient location near public transportation and major landmarks.
• Friendly, supportive work culture.
• Opportunity to grow your skills in restaurant operations and business administration.