Admin Assistant

Celadon Beauty Lounge; Philippines; On-site; PHP 83,000 - 165,000; Part time

Benefits offered by this job

Part-Time Schedule

Supportive Environment

Growth Opportunities

Practical Experience

Job summary

Celadon Beauty Lounge is hiring a reliable Admin Assistant for a part-time, on-site role in Quezon City. The candidate will support daily administrative tasks, basic bookkeeping, appointment coordination, and front desk duties. The schedule is 3 to 4 days per week with some flexibility for errands and fieldwork.

The position emphasizes professionalism, strong communication, and the ability to manage multiple tasks across social media channels and suppliers. Training will be provided.

Qualifications

• Excellent communication skills, both written and spoken.
• Strong organizational abilities and attention to detail.
• Able to handle confidential information with discretion.

Responsibilities

• Assist with day-to-day administrative tasks and filing.
• Provide basic bookkeeping support like tracking expenses and receipts.
• Manage client inquiries and schedule appointments via social channels.
• Coordinate and schedule nail technician appointments and bookings.
• Welcome clients at front desk and provide receptionist support.
• Coordinate with suppliers and assist with errands and document submissions.
• Ensure tasks are completed from start to finish.

Skills

Communication skills

Organized

Detail-oriented

Trustworthy

Professional attitude

Tools

Instagram

Facebook Messenger

Job description

We are hiring a reliable, organized, and professional Admin Assistant for a part-time, on-site position at our nail spa in Quezon City, near the Ateneo - Katipunan area. The role will support our day-to-day administrative and business operations.

The position requires availability 3 to 4 days per week. Our operating hours are 11:00 AM to 8:00 PM, and the selected candidate will be expected to arrive before opening to help prepare the spa and remain on-site through closing. Specific workdays will be agreed upon with the selected candidate. We may select up to two candidates for this position.

The role is ideal for someone proactive, trustworthy, and comfortable handling a combination of administrative work, basic bookkeeping, online appointment coordination, and occasional errands or fieldwork.

The role may involve spontaneous errands when needed, such as purchasing items, picking up supplies, submitting documents, and coordinating with suppliers or government offices.

You will also be expected to provide front desk or receptionist support when needed. This may include welcoming clients, responding to inquiries, coordinating appointments, and assisting with other on-site tasks. We are therefore looking for someone with strong communication skills and a pleasant, professional attitude.

What You’ll Do

• Assist with day-to-day administrative tasks, coordination, documentation, and file organization.
• Provide basic bookkeeping support such as organizing receipts, tracking expenses, recording payments, and preparing simple reports.
• Manage client inquiries and appointment setting through Instagram, Facebook Messenger, and other communication channels.
• Coordinate and schedule appointments for nail technicians, ensuring bookings are properly organized and communicated.
• Welcome clients and provide professional front desk or receptionist support when needed.
• Coordinate with suppliers and assist with occasional purchases, document submissions, government office visits, and other business-related errands.
• Help ensure that administrative and operational tasks are followed through from start to finish.

What We Are Looking For

• Able to commute reliably to our spa in the Ateneo - Katipunan area. Applicants residing in Quezon City, Marikina, Pasig, or nearby areas of Rizal are preferred for convenience.
• Comfortable working on-site three to four days per week and handling occasional business-related errands or fieldwork, possibly spontaneous when need.
• Organized, detail-oriented, trustworthy, professional, and able to handle confidential documents, financial records, business accounts, and social media messaging channels.
• Previous experience as an admin assistant, liaison officer, receptionist, appointment setter, bookkeeper, or similar role is preferred.
• Bookkeeping experience and experience handling online inquiries or appointment setting are strong advantages.
• Able to manage daily responsibilities, follow instructions, take initiative, and complete tasks with minimal supervision.

Why You’ll Love Working With Us

• Part-Time Schedule: Work three to four days per week based on an agreed schedule.
• Supportive Environment: Work with a professional and respectful team.
• Growth: Be part of a growing business where your work directly contributes to daily operations
• Practical Experience: Gain exposure to admin, operations, customer support, bookkeeping, appointment setting, purchasing, and business coordination.

Ideal Candidate

You are someone who is responsible, resourceful, and dependable. You do not need to be overly experienced, but you should be willing to learn, take initiative, and help make sure tasks are properly followed through from start to finish.

This role is best suited for someone who is comfortable with both structured admin work and occasional ad hoc tasks that may come up during daily operations.

Since the role may involve access to our Instagram, Messenger, and appointment channels, we are looking for someone trustworthy, careful, and professional in handling client communications.