Strategic Administrative & Operations Support

Westfair Marketing, Inc.; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Westfair Marketing, Inc. is seeking a dedicated Admin Assistant to join the team in South Triangle, Quezon City.

This full-time role supports daily administrative operations, coordinates with departments, and ensures smooth office functioning in a fast-paced environment. The ideal candidate is a college graduate with strong organizational, communication, and MS Office skills, capable of handling confidential information and working both independently and with a team.

Qualifications

• College graduate with relevant degree or equivalent
• Proven experience as administrative assistant
• Excellent organizational and time management skills
• Strong written and verbal communication with attention to detail
• Proficient in Microsoft Office and general computer literacy
• Professional demeanor with customer-service orientation
• Ability to work independently and in a team
• Discretion with confidential information
• Willingness to support multiple departments
• Experience with office management software preferred

Responsibilities

• Manage scheduling, filing, and record-keeping to maintain organized office systems
• Provide comprehensive support to management and team members
• Handle correspondence, emails, and telephone inquiries professionally
• Prepare and process administrative documents, reports, and presentations
• Coordinate office logistics, including maintenance, supplies, and vendor management
• Manage calendars and scheduling meetings and inform participants
• Maintain confidentiality and handle sensitive information appropriately
• Assist with data entry and database maintenance as required
• Serve as a point of contact for office visitors and external parties
• Act as a central bridge to streamline operations and support stakeholder relationships

Skills

College graduate

Office admin experience

Organizational skills

Communication skills

MS Office

Time management

Customer service

Independence

Confidentiality

Teamwork

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Westfair Marketing, Inc. is seeking a dedicated Admin Assistant to join the team in South Triangle, Quezon City.

This full-time role supports daily administrative operations, coordinates with departments, and ensures smooth office functioning in a fast-paced environment. The ideal candidate is a college graduate with strong organizational, communication, and MS Office skills, capable of handling confidential information and working both independently and with a team.