ADMIN ASSISTANT

Green Horizon Fortune Trading Corp.; Philippines; On-site; PHP 223,000 - 391,000; Full time

Job summary

Green Horizon Fortune Trading Corp. in the Philippines seeks an experienced Administrative Assistant to support daily operations. You will handle communications, scheduling, records, and travel arrangements with professionalism.

The ideal candidate demonstrates strong organizational skills, excellent written and spoken English, and a high level of discretion when handling confidential information and finance-related tasks.

Qualifications

• Experience in administrative or clerical roles
• Proficiency in MS Office or Google Workspace
• Strong verbal and written communication
• Excellent time management and prioritization
• High level of integrity and discretion

Responsibilities

• Answer and direct phone calls, greet visitors, and handle emails and correspondence.
• Manage calendars, coordinate meetings, book appointments, and record meeting minutes.
• Maintain filing systems, update databases, and perform data entry.
• Order office supplies, track inventory, and maintain equipment.
• Process invoices, assist with basic bookkeeping, and prepare expense reports.
• Coordinate travel arrangements, including flights, lodging, and transport bookings.

Skills

Administrative experience

MS Office / Google Workspace

Communication skills

Organization & time management

Discretion & confidentiality

Tools

Office management software

Job description

Job Responsibilities

• Communication: Answer and direct phone calls, greet visitors, and handle incoming or outgoing email, mail, and correspondence.

• Scheduling: Manage calendars, coordinate meetings, book appointments, and record detailed meeting minutes.

• Record Keeping: Maintain physical and digital filing systems, update databases, and perform accurate data entry.

• Office Management: Order office supplies, track inventory levels, and help maintain office equipment.

• Financial Support: Process invoices, handle basic bookkeeping tasks, and prepare or reconcile expense reports.

• Travel & Logistics: Coordinate travel arrangements, including flights, lodging, and transport bookings.

Required Qualifications

• Experience: Proven experience as an administrative assistant, office coordinator, or relevant clerical role.

• Tech Skills: Proficiency in MS Office or Google Workspace, and familiarity with office management software.

• Communication: Strong verbal and written communication skills with a professional, polite phone and email etiquette.

• Organization: Excellent time-management skills and the ability to prioritize daily tasks under pressure.

• Discretion: High level of integrity and ability to handle sensitive, confidential company or client information