Admin Assistant

READYCON TRADING & CONS. CORP.; Pasig; Presencial; PHP 201 000 - 312 000; Tempo integral

Resumo da oferta

READYCON TRADING & CONS. CORP. is seeking a Trucking Coordinator to manage and organize trucking operation records and assist with daily administrative duties in Pasig.

The role involves ensuring accurate attendance submissions to Payroll/HRD, processing permits, and coordinating with multiple departments to maintain compliance. The ideal candidate has a bachelor’s degree or related course, at least 1 year of similar experience, and strong attention to detail with good communication skills.

Qualificações

• Preferably Graduate of a Bachelor’s degree or any related course.
• At least one year of work experience in a similar capacity.
• Keen to details, organized, and with good communication skills.
• Willing to be assigned in Manggahan, Pasig.

Responsabilidades

• Manage and organize office files, records, and documentation for trucking operations.
• Submit accurate daily attendance data of department employees to Payroll and HRD; prepare overtime authorizations for drivers and helpers.
• Perform administrative duties: filing, typing, copying, scanning.
• Respond to inquiries from other departments to provide accurate data.
• Prepare Toolbox Meeting minutes and submit to Health and Safety Department.
• Assist in distributing documents to drivers, such as permits and passes.
• Prepare documents for renewal of AMA Driver’s Permit and AMA Vehicle’s Permit annually.
• Coordinate with Quality Management on vehicle OR/CR docs and renewals.
• Coordinate with Maintenance for vehicle mechanical issues.
• Ensure QMS compliance.
• Perform other duties as assigned by supervisor; may act as Trucking Coordinator in absence.

Conhecimentos

Attention to detail

Organized

Communication skills

Formação académica

Bachelor’s degree or related course

Descrição da oferta de emprego

1. Manages and organizes office files, records, and documentation related to trucking operations.

2. Ensures to submit accurate daily attendance data of department employees to the Payroll and Human Resources Department (HRD).Ensure to prepare and submit schedule and overtime authorization documents for drivers and helpers promptly.

3. Carries out administrative duties such as filing, typing, copying, scanning etc.

4. Responds to inquiries and requests from other departments in order to provide accurate data.

5. Prepares Toolbox Meeting minutes and submit them to the Health and Safety Department in a timely manner.

6. Provide assistance in the distribution of documents needed by drivers, such as Project Permit, Provincial Stickers, and Truck Ban Pass.

7. Ensures to prepare the documents needed for the renewal of the AMA Driver’s Permit and AMA Vehicle’s Permit yearly.

8. Coordinates with the Quality Management Department regarding the registration/validity of vehicles' OR and CR, and ensure the timely renewal of the documents.

9. Coordinates with the Maintenance department when vehicles encounter mechanical problems.

10. Ensures QMS compliance.

11. Perform other related duties as assigned by immediate supervisor from time to time.

12. Assumes the role of Trucking Coordinator in the absence of the said post.

13. Strictly adhere to safety protocols and guidelines, including the proper and consistent use of personal protective equipment as required.

Qualifications:

• Preferably Graduate of a Bachelor’s degree or any related course.

• At least one (1) year work experience in a similar capacity.

• Keen to details, organized, and with good communication skills

• Willing to be assigned in Manggahan, Pasig