Admin Assistant

TOA Global; Pampanga; On-site; PHP 424,000 - 491,000; Full time

Benefits offered by this job

HMO & Life Insurance

21 Service Incentive Leaves

Structured training & competency path

Global exposure to Australia/NZ/NA

Job summary

TOA Global is seeking a detail-oriented Junior Admin Assistant to support Australian accounting firm clients from our onsite Philippines locations. The role focuses on compliance, workflow support, and data administration for accounting teams.

The position requires 0–2 years’ experience in or supporting an Australian accounting firm, strong English communication, and proficiency with MS Office and cloud-based tools. Office-based in Clark, Cebu, Tarlac or Manila with a daytime shift.

Qualifications

• 0–2 years’ experience in or supporting an Australian accounting firm.
• Familiarity with Australian compliance structures and workflows.
• Proficiency with MS Office and cloud-based admin tools.
• Strong written and verbal English communication.
• Highly organized with good time management.

Responsibilities

• Document & correspondence management with accuracy.
• Systems administration in practice management systems.
• Client onboarding documentation handling.
• Calendar coordination across teams.
• Billing support: draft invoices and payments tracking.
• ASIC corporate secretarial tasks and online lodgments.
• Coordinate workflows with Australian accountants.

Skills

Attention to detail

Organized

Time management

English communication

Tools

MS Office

Cloud-based admin tools

XPM

Karbon

APS

Job description

Unlock Your Potential!

TOA Global is a leading talent solutions partner for accounting firms across Australia, New Zealand, North America, and the Philippines. We connect ambitious professionals with forward-thinking firms, building careers that matter and teams that thrive. At TOA Global, your growth is our mission - and we've built an environment where exceptional people do their best work.

We are seeking a detail-oriented Junior Admin Assistant to support our Australian accounting firm clients. This is an onsite role based in the Philippines, focused on providing compliance and workflow support to accounting teams.

Your Impact

Document & Correspondence Management: Prepare and manage client documents and digital correspondence with accuracy.

Systems Administration: Enter and maintain data in practice management systems such as XPM, Karbon, APS, or similar platforms.

Client Onboarding: Assist with client onboarding documentation, including engagement letters and identification forms.

Calendar Coordination: Schedule virtual meetings and manage digital calendars across teams.

Billing Administration: Support the billing process by preparing draft invoices and tracking client payments.

Corporate Secretarial Tasks: Assist with ASIC corporate secretarial duties, including online lodgments and company updates.

Workflow Support: Coordinate directly with Australian accountants to ensure workflow tasks and critical deadlines are consistently met.

What You Bring

The Experience: 0-2 years' experience in or supporting an Australian accounting firm is strictly mandatory.

Industry Knowledge: Familiarity with Australian compliance structures and accounting workflow tasks.

Technical Toolkit: Proficiency with MS Office and a strong comfort level with cloud-based administration tools.

Communication Skills: Strong written and verbal English communication skills, suitable for professional internal and external coordination.

Precision Habits: Highly organized, with strong attention to detail and excellent time management habits.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

Time for You:

Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

Tenure Recognition Program:

Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

Health & Security:

Comprehensive HMO and Life Insurance coverage from day one.

Professional Development Pathways:

Access to structured training, technical learning opportunities, and a clear competency framework that supports your growth from an administrative role through to leadership-level roles.

Global Exposure:

Work directly with accounting firms across Australia, New Zealand, and North America, broadening your technical knowledge and your perspective on international accounting and taxation practices.

The Hub Experience:

Work from a modern facility featuring custom workstations, a breakout room with billiards, table tennis, or foosball, and varieties of free coffee and drinks.

Daytime Done Right:

A consistent dayshift schedule means your evenings are yours‑perfect for maintaining a structured and productive work-life balance while staying perfectly synced with the Australian business day.

Location: Clark, Cebu, Tarlac, and Manila, Philippines
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 38,000 - Php 44,000