Intermediate Admin Assistant

TOA Global; Pampanga; Remote; PHP 502,000 - 647,000; Full time

Benefits offered by this job

21 Annual Service Incentive Leaves

HMO from day one

Life Insurance

Annual performance reviews

Professional training resources

Job summary

TOA Global seeks an Intermediate Admin Assistant to support Australian accounting firm clients from a remote location. You will manage digital documentation, onboarding tasks, and keep practice management systems updated to ensure timely service delivery.

The role requires 2–5 years of Australian accounting experience, strong English communication, and proficiency with XPM, Karbon, or APS, plus MS Office and cloud collaboration tools.

Qualifications

• 2 to 5 years of experience in or directly supporting an Australian accounting firm.
• Strong familiarity with Australian accounting workflows and software like XPM, Karbon, APS.
• Excellent written & verbal English communications.

Responsibilities

• Documentation & digital correspondence management for clients.
• Update and maintain client data in Practice Management Systems.
• Support client onboarding with engagement letters and verification documents.
• Assist with ASIC lodgments, annual reviews and corporate secretarial tasks.
• Draft client invoices, track payments, and schedule virtual meetings.
• Coordinate workflow and deadlines with Australian-based accountants.

Skills

2-5 years exp

Australian accounting

MS Office

Cloud tools

English comms

Tools

XPM

Karbon

APS

Job description

Location: Clark, Cebu, Manila or Tarlac, Philippines
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 45,000 - Php 58,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting industry.

As an Intermediate Admin Assistant, you will provide essential compliance and workflow support to our Australian accounting firm clients. This role is designed for a detail-oriented professional who understands the operational rhythms of AU accounting practice. Working remotely, you will manage digital documentation, handle client onboarding administrative tasks, and keep practice management systems updated to ensure seamless operations and timely service delivery across the firm.

Your Impact

Documentation & Digital Correspondence: Prepare, organize, and manage digital correspondence, reports, and client documents with high accuracy.

Practice Management System Updates: Enter and maintain critical client data using Australian practice management platforms such as XPM, Karbon, APS, or similar tools.

Client Onboarding Administration: Support the seamless onboarding of new clients by managing engagement letters, collecting identification forms, and compiling verification documents.

ASIC & Corporate Secretarial Support: Assist with corporate secretarial tasks, including online ASIC lodgments, annual reviews, and official company database updates.

Billing & Administrative Operations: Draft client invoices, track incoming payments, schedule virtual meetings, and manage digital executive calendars.

Workflow & Deadline Coordination: Collaborate closely with Australian-based accountants to ensure all client deliverables, lodgments, and compliance deadlines are met efficiently.

What You Bring

The Experience: 2 to 5 years of experience in or directly supporting an Australian accounting firm is mandatory.

Technical Mastery: Strong familiarity with Australian accounting workflows, compliance processes, and software tools like XPM, Karbon, or APS. High proficiency in MS Office and cloud collaboration tools.

Operational Discipline: Exceptional organizational skills, high attention to detail, and a structured approach to managing high-volume tasks.

The Mindset: A proactive, reliable team member who works well independently in a remote environment while maintaining steady workflow output.

Communication Prowess: Strong written and verbal English skills, essential for drafting professional documents and coordinating with Australian accounting teams.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

Health & Security: Comprehensive HMO and Life Insurance coverage from day one.

Wealth & Growth: Competitive salary with annual performance reviews, tenure recognition, and continuous access to professional training resources.

Day Shift Stability: Enjoy a 7:00 AM - 4:00 PM PHT schedule, providing ideal work-life balance and aligning directly with Australian business hours.