Admin Assistant

Nityo Infotech Inc.; Muntinlupa; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Job Training

Job summary

A leading technology service provider in Muntinlupa is looking for an Administrative Assistant with at least 3 years of experience in office management. Responsibilities include handling office tasks, managing calendars, and preparing documentation. The ideal candidate should have a bachelor's degree, strong organizational skills, and proficiency in MS Office. This role offers on-site work with government-mandated benefits, ensuring a supportive work environment.

Qualifications

• At least 3 years of experience in administrative support or office management.
• Strong organizational and time-management skills.
• Proficiency in handling confidential information.

Responsibilities

• Handle office tasks such as filing and generating reports.
• Manage team calendars and coordinate meetings.
• Prepare reports, presentations, and correspondence.

Skills

English Language

Scheduling

Analytical Skills

Written Communication

Time Management

Organizational Skills

Data Entry

Discretion

MS Office

Support

Education

Bachelor's degree (preferably in Business Administration or related field)

Tools

MS Office Suite

Job description

Working Location

On-site - Muntinlupa 3-5 Yrs Exp Bachelor Contract

Job Description

Government Mandated Benefits

Insurance Health & Wellness

Health Insurance, Life Insurance

Professional Development

Job Training

Main Accountabilities

• Handle office tasks such as filing, generating reports, and setting up for meetings
• Manage assigned testers and office correspondence, including emails, phone calls, and mail, ensuring prompt communication
• Maintain a clean and organized office environment
• Ensure that testers follow proper office decorum and office attire requirements

Schedule Management

• Manage team calendars by scheduling appointments, meetings, and events between testers and organic employees
• Coordinate conference calls and meetings, both virtual and in-person.
• Organize and prepare for meetings, including drafting agendas, sending reminders, and arranging meeting spaces or virtual setups and minutes.

Document Preparation & Management

• Prepare reports, presentations, and correspondence in a timely manner.
• Draft, format, and proofread documents such as memos, letters, and emails.
• Maintain and update company records, databases, and filing systems (electronic and physical).
• Coordinate office services such as maintenance, catering, and deliveries.
• Validation/Quota monitoring per tester vs test execution results vs files shared by organic team leads.

Team Support

• Support department processes such as maintaining employee records, scheduling interviews, and coordinating onboarding for new hires, when needed
• Assist in organizing team-building activities and employee events, if any
• Address inquiries and provide general support to office staff
• Check attendance records and validate billing details
• Follow handling of vault- and test devices-related processes and ensure secrecy of confidential information

Qualifications

• Graduate of a 4-year course (preferably in Business Administration or related field)
• At least 3 years of experience in administrative support or office management
• Strong organizational and time-management skills with attention to detail
• Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to handle confidential information

English Language Scheduling Analytical Skills Written Communication Time Management Organizational Skills Data Entry Discretion MS Office Support