Administrative Associate

W Bridges Manpower Corporation; Muntinlupa; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Life Insurance

HMO

Commission & Incentives

Job summary

W Bridges Manpower Corporation on-site in Muntinlupa is seeking an Administrative Associate to manage daily office operations and coordinate administrative tasks across departments. The role supports communications, scheduling, records handling, and office management to keep workflows organized and productive.

The position requires 1 year of admin experience and a Bachelor’s degree, with familiarity in QuickBooks Online.

Qualifications

• Graduate of Office Administrations or any related field.
• At least 1 year of experience as Admin Associate/Officer.
• Keen to details and with sense of urgency and priority.
• Familiar with Quickbooks online.

Responsibilities

• Ensure smooth daily office operations.
• Manage emails, calls, and communications; draft documents.
• Coordinate calendars, meetings, travel, and events.
• Assist HR with onboarding, interviews, attendance, and payroll support.
• Oversee office facilities, vendor relationships, and security.
• Process invoices and basic bookkeeping; monitor expenses.
• Ensure policy compliance and maintain data accuracy.
• Maintain databases and support IT/office equipment management.
• Support professional development and training initiatives.

Skills

Attention to detail

Urgency & prioritization

Communication

Education

Bachelor's degree

Tools

QuickBooks Online

Job description

On-site - Muntinlupa 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Commission, Incentives

Government Mandated Benefits

Insurance Health & Wellness

Life Insurance, HMO

The Administrative Associate plays a vital role in ensuring the smooth and efficient operation of an organization by managing office activities, coordinating administrative tasks, and supporting various departments. This position involves handling communications, scheduling, record-keeping, and office management to maintain an organized and productive work environment.

RESPONSIBILIITIES:

A. Office Management

• Ensure the smooth running of daily office operations.
• Maintain office supplies inventory and place orders as needed.
• organize and manage office files, records, and documents (both physical and digital)

B. Scheduling & Communication Management

• Handle incoming and outgoing emails, calls, and other communications.
• Draft letters, report, memos, and presentations.
• Serve as a point of contact for internal and external clients, franchisees, DVC.
• Manager calendars and schedule meetings, appointment, and events.
• Arrange travel, accommodations, and itineraries for executives or staff.
• Prepare meeting agendas and take minutes when required.
• Organize corporate events, meetings, and team -building activities.
• Handle logistics for conferences, seminars, and workshops.
• Coordinate catering, venue bookings, and guest management.

C. Administrative Support

• Provide administrative support to various departments or teams as required.
• Prepare reports, presentations, and documents as needed.
• Assist in the preparation of budgets, expense reports, and financial documents.

D. Human Resources Support

• Assist in onboarding new employees and maintaining HR records.
• Help with recruitment by coordinating interviews and screening resumes.
• Assist in managing employee attendance, leave records, and payroll assistance.

E. Facilities Management

• Oversee office maintenance, cleanliness, and security.
• Coordinate repairs and maintenance of office equipment.
• Manage relationships with vendors and service providers.

F. Finance & Budget Management

• Process invoices, reimbursements, and basic bookkeeping.
• Monitor office expenses and prepare reports for management.
• Manager budget planning and financial documents.
• Process Tax payments of clients.

G. Policy and Procedure Compliance

• Ensure compliance with organizational policies, procedures, and regulations.
• Develop, update, and communicate administrative policies and procedures as needed.
• provide guidance and training to staff on administrative policies and procedures.

H. Data Management

• Maintain and update databases and information system.
• Ensure data accuracy, integrity, and confidentiality.
• Generate and analyze reports as required.

I. IT & Office Equipment Management

• Ensure office equipment (printers, computers, telephones) is functioning properly.
• Coordinate with IT support for troubleshooting technical issues.
• Maintain databases and data entry for company records.
• Identify potential risks to administrative operations and develop mitigations strategies.
• Implement measures to safeguard sensitive information and assets.
• Respond to emergencies or crises according to established protocols.

K. Professional Development

• Stay updated on best practices, trends, and developments in administrative management.
• Participate in training and development activities to enhance skills and knowledge.

QUALIFICATIONS:

• Graduate of Office Administrations or any related field.
• at least 1 year of experience as Admin Associate/Officer
• Keen to details and with sense of urgency and priority
• Familiar with Quickbooks online

Monday to Saturday

8:00am to 5:00 pm