Admin Assistant

R.A.R. Ventures Incorporation; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

R.A.R. Ventures Incorporation is seeking an Administrative Assistant to support daily office operations and streamline communications. The role centers on coordinating schedules, managing correspondence, and assisting executives or teams to maintain efficient workflows.

The ideal candidate will be proficient in Microsoft Office and Google Workspace, with strong time management and confidential communication. This on-site position supports a dynamic office environment in Metro Manila.

Qualifications

• Mastery of office software like Microsoft Office and Google Workspace.
• Strong time management and multitasking abilities.
• Excellent communication and confidentiality.

Responsibilities

• Calendar & Meeting Management: Coordinating schedules, booking slots, arranging rooms, and organizing travel itineraries.
• Communication & Liaison: Handling calls, filtering emails, drafting memos, and welcoming corporate visitors.
• Document & Record Keeping: Organizing filing systems, scanning documents, updating databases, and data entry.
• Office Logistics: Tracking inventory, ordering office supplies, and maintaining general office equipment.
• Basic Financial Tasks: Processing invoices, and tracking expense receipts.

Skills

Technical Proficiency

Soft Skills

Tools

Microsoft Office

Google Workspace

Job description

Administrative Assistant is a core organizational professional responsible for managing daily office operations, streamlining communications, and supporting executives or teams. This versatile role acts as the central hub of a workplace, ensuring information flows smoothly and administrative workflows remain efficient.

Core Responsibilities

• Calendar & Meeting Management: Coordinating schedules, booking appointment slots, arranging meeting rooms, and organizing travel itineraries.

• Communication & Liaison: Handling incoming phone calls, filtering emails, drafting memos, and welcoming corporate visitors.

• Document & Record Keeping: Organizing physical or digital filing systems, scanning documents, updating databases, and data entry.

• Office Logistics: Tracking inventory, ordering office supplies, and maintaining general office equipment like printers or copiers.

• Basic Financial Tasks: Processing company invoices, and tracking expense receipts.

Key Skills Required

• Technical Proficiency: Mastery of office software like Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

• Soft Skills: Superior time management, multi-tasking, active listening, strict confidentiality, and clear communication.