Admin Assistant

Abesamis Eye Care Center and Contact Lens Center; Makati; On-site; PHP 279,000 - 469,000; Full time

Job summary

Abesamis Eye Care Center and Contact Lens Center is seeking a diligent Administrative Assistant to support daily operations in Makati. You will answer calls, schedule appointments, prepare reports, and manage filing systems to ensure smooth clinic administration.

The role requires strong organizational and communication skills, experience in MS Office and Canva/Google Apps, and a collaborative, independent work approach to serve patients and internal teams effectively.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and Canva/Google Apps.
• Excellent time management, attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Knowledgeable on handling HMO is a plus.
• Background in IT, sales and marketing preferred.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile sales reports.
• Provide general support to patients.
• Act as the point of contact for internal and external clients.
• Coordinate with HMO in processing LOA.

Skills

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Problem solving

Teamwork and independent work

IT savvy

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Canva

Google Apps

Job description

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile sales reports
• Provide general support to patients
• Act as the point of contact for internal and external clients
• Coordinates with HMO in processing LOA

Qualifications and Requirements:

• Bachelor's degree in Business Administration or related field preferred
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office Suite (Word, Excel, Outlook) and other relevant software applications such as Canva and Google Apps is a plus
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to work collaboratively as part of a team and independently with minimal supervision.
• Knowledgeable on handling HMO (not required but is a plus)
• Preferably with background of Information Technology (IT), sales and marketing