Admin Manager

Great Image Services Corporation; Quezon City; On-site; PHP 420,000 - 660,000; Full time

Job summary

Great Image Services Corporation is seeking an experienced Admin Manager to lead our administrative team in Cubao, Quezon City. You will oversee day-to-day office operations and ensure seamless support across all departments.

The role requires 3–5 years in office management, strong organizational skills, and proficiency with office software. You will develop policies, manage budgets, and coordinate facilities to drive efficiency and maintain compliance.

Qualifications

• Minimum 3-5 years of experience in office management or administrative leadership roles.
• Ability to manage multiple administrative functions simultaneously and prioritise effectively.
• Strong organisational and time management skills with excellent attention to detail.
• Proficiency in office management software, scheduling tools, and Microsoft Office Suite.
• Demonstrated leadership experience with the ability to motivate and manage administrative teams.
• Knowledge of office compliance, health and safety regulations, and administrative best practices.
• Problem-solving abilities and initiative in identifying process improvements.
• Professional demeanour and strong interpersonal skills.
• Preferably, experience in a corporate or service-oriented environment similar to our industry.

Responsibilities

• Oversee and coordinate all administrative operations, including scheduling, correspondence, and office maintenance
• Manage and supervise administrative staff, providing guidance, training, and performance feedback
• Develop and implement administrative policies and procedures to enhance efficiency and productivity
• Maintain office supplies inventory and manage procurement processes whilst maintaining cost-effectiveness
• Coordinate facility management, including maintenance, security, and office environment optimisation
• Prepare and manage administrative budgets and financial records
• Handle confidential information with discretion and ensure compliance with company policies and legal requirements
• Serve as the primary point of contact for administrative matters and liaise with various departments
• Organise meetings, events, and travel arrangements for staff and executives
• Monitor and report on administrative performance metrics and identify areas for improvement

Skills

Leadership

Office management

Time management

Scheduling tools

Detail orientation

Interpersonal skills

Multitasking

Tools

Microsoft Office Suite

Job description

About the role

Great Image Services Corporation is seeking an experienced Admin Manager to join our team on a full-time basis in Cubao, Quezon City, Metro Manila. In this pivotal role, you will oversee the administrative operations of our organisation, ensuring seamless day-to-day functionality and supporting our staff across all departments. As Admin Manager, you will be responsible for managing office operations, coordinating administrative teams, and implementing processes that enhance organisational efficiency. This position is integral to maintaining our operational excellence and supporting the strategic objectives of Great Image Services Corporation.

Key responsibilities

• Oversee and coordinate all administrative operations, including scheduling, correspondence, and office maintenance

• Manage and supervise administrative staff, providing guidance, training, and performance feedback

• Develop and implement administrative policies and procedures to enhance efficiency and productivity

• Maintain office supplies inventory and manage procurement processes whilst maintaining cost-effectiveness

• Coordinate facility management, including maintenance, security, and office environment optimisation

• Prepare and manage administrative budgets and financial records

• Handle confidential information with discretion and ensure compliance with company policies and legal requirements

• Serve as the primary point of contact for administrative matters and liaise with various departments

• Organise meetings, events, and travel arrangements for staff and executives

• Monitor and report on administrative performance metrics and identify areas for improvement

What we're looking for

• Minimum 3-5 years of experience in office management or administrative leadership roles

• Proven ability to manage multiple administrative functions simultaneously and prioritise effectively

• Strong organisational and time management skills with excellent attention to detail

• Proficiency in office management software, scheduling tools, and Microsoft Office Suite

• Demonstrated leadership experience with the ability to motivate and manage administrative teams

• Knowledge of office compliance, health and safety regulations, and administrative best practices

• Problem-solving abilities and initiative in identifying process improvements

• Professional demeanour and strong interpersonal skills

• Preferably, experience in a corporate or service-oriented environment similar to our industry