Billing Assistant

Team Global Facility Solutions Inc.; Quezon City; On-site; PHP 201,000 - 312,000; Full time

Job summary

Team Global Facility Solutions Inc. in Cubao, Quezon City, is seeking a Billing Assistant for a full-time role within our Administration & Office Support team.

You will ensure accurate and timely invoicing, verify billing details, and maintain records while supporting client relationships. This position emphasizes attention to detail, Excel proficiency, and maintaining confidentiality as you handle invoicing, AR tasks, and reporting.

Qualifications

• Proven experience in a billing, invoicing or similar administrative finance role.
• Excellent attention to detail with the ability to work accurately with financial data.
• Strong organisational and time management skills to handle multiple tasks.
• Effective written and verbal communication to interact with clients and internal teams.
• Ability to maintain confidentiality and handle sensitive financial information.
• Proactive approach to problem-solving and willingness to learn new systems.
• High school diploma or equivalent; accounting/business admin qualifications preferred.
• Experience in facility management, client services or sales administration is advantageous.

Responsibilities

• Processing and preparing invoices and billing documents for clients in a timely and accurate manner.
• Verifying billing information, including rates, quantities and service descriptions, for accuracy.
• Maintaining detailed records of all billing transactions and filing systems.
• Responding to client enquiries regarding invoices, payments and billing matters.
• Reconciling billing discrepancies and coordinating with relevant departments to resolve issues.
• Assisting with accounts receivable tasks, including tracking outstanding invoices and follow-ups.
• Preparing billing reports and summaries for management review.
• Supporting the sales administration team with client documentation and record-keeping.
• Ensuring all billing activities comply with company policies and procedures.

Job description

About the role

Team Global Facility Solutions Inc. is seeking a Billing Assistant to join our Administration & Office Support team in a full-time capacity. Based in Cubao, Quezon City, Metro Manila, this role is fundamental to our client and sales administration operations. As a Billing Assistant, you will play a crucial part in ensuring accurate and timely billing processes, supporting our client relationships and contributing to the smooth financial operations of the organisation. This position offers an opportunity to develop your administrative and financial skills whilst working with a dedicated team.

Key responsibilities

• Processing and preparing invoices and billing documents for clients in a timely and accurate manner

• Verifying billing information, including rates, quantities and service descriptions, to ensure accuracy before submission

• Maintaining detailed records of all billing transactions and maintaining organised filing systems

• Responding to client enquiries regarding invoices, payments and billing-related matters

• Reconciling billing discrepancies and working with relevant departments to resolve issues

• Assisting with accounts receivable tasks, including tracking outstanding invoices and payment follow-ups

• Preparing billing reports and summaries for management review

• Supporting the sales administration team with client documentation and record-keeping

• Ensuring all billing activities comply with company policies and procedures

What we're looking for

• Proven experience in a billing, invoicing or similar administrative finance role

• Strong proficiency with Microsoft Excel and other office management software

• Excellent attention to detail with the ability to work accurately with financial data and figures

• Solid organisational and time management skills, with the ability to manage multiple tasks simultaneously

• Effective communication skills, both written and verbal, to interact professionally with clients and internal teams

• Ability to maintain confidentiality and handle sensitive financial information responsibly

• A proactive approach to problem-solving and a willingness to learn new systems and processes

• High school diploma or equivalent; additional qualifications in accounting or business administration are preferred

• Experience in facility management, client services or sales administration sectors is advantageous

What we offer

Team Global Facility Solutions Inc. is committed to supporting the professional development and wellbeing of our employees. We offer competitive compensation, opportunities for career progression within a growing organisation, and a collaborative work environment where your contributions are valued. We provide access to training and development programmes to help you build your skills and advance your career. Our workplace is designed to foster teamwork, open communication and a supportive culture where employees can thrive.

About us

Team Global Facility Solutions Inc. is a professional facility management and business solutions provider serving clients across Metro Manila and beyond. We are committed to delivering exceptional service to our clients through reliable, professional and efficient operations. Our team is dedicated to maintaining the highest standards of quality and customer satisfaction whilst building lasting relationships with our clients. We believe in creating an inclusive workplace where talented individuals can contribute to our mission of providing comprehensive facility and administrative solutions.