Admin and Purchasing Officer

Infinity 88 Business Consultancy Corporation; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

Infinity 88 Business Consultancy Corporation is seeking an organized Admin and Purchasing Officer to support daily operations for a cleaning and repairs business. The role covers purchasing, supplier coordination, and maintaining records while ensuring timely delivery of supplies to NCR sites.

The ideal candidate will have a bachelor’s degree in a related field and at least two years of admin/purchasing experience, with strong Excel/Word skills.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Office Administration, or related field.
• At least two years of relevant experience in administration, purchasing, procurement, or inventory coordination.
• Experience in cleaning services, facilities maintenance, repairs, construction, or other field-service businesses is preferred.
• Familiarity with cleaning supplies, hardware items, repair materials, tools, and equipment is an advantage.
• Experience sourcing suppliers, comparing quotations, preparing purchase orders, and coordinating deliveries.
• Strong organizational, negotiation, and communication skills.
• Proficiency in Microsoft Excel, Word, email, and basic purchasing or inventory systems.
• Ability to manage urgent requests and multiple priorities while following approval procedures.
• High standards of honesty, accuracy, accountability, and proper documentation.
• Willingness to work on-site in Makati City and visit suppliers and service sites throughout NCR.

Responsibilities

• Handle daily administrative requirements for the Makati office and assigned service sites.
• Receive and review purchase requests for cleaning supplies, repair materials, tools, equipment, uniforms, and office supplies.
• Source suppliers, request quotations, and prepare comparisons based on price, quality, availability, and delivery terms.
• Prepare purchase orders and secure approvals before placing orders.
• Coordinate deliveries to the office and service sites, ensuring materials arrive according to operational schedules.
• Verify delivered items against approved orders and promptly resolve shortages, defects, or incorrect deliveries.
• Monitor stock levels and coordinate replenishment to prevent shortages and unnecessary purchases.
• Maintain records of tools and equipment issued, transferred, returned, or sent for repair.
• Coordinate with site personnel on material specifications, urgent requirements, and delivery arrangements.
• Maintain organized purchasing records, supplier files, invoices, receipts, warranties, and delivery documents.
• Coordinate with Finance on payment processing, supporting documents, and reconciliation of purchasing transactions.
• Monitor purchasing expenses and identify opportunities to reduce costs without compromising quality.
• Assist with service schedules, deployment documentation, meeting arrangements, and other administrative requirements.
• Coordinate maintenance and repairs of company tools, equipment, and office facilities.
• Prepare purchasing, inventory, and administrative reports for management.
• Visit suppliers and project sites across NCR when required.

Skills

Admin experience

Purchasing experience

Negotiation skills

Communication skills

Excel proficiency

Word proficiency

Email proficiency

On-site coordination

Education

Bachelor degree in Business Administration / Supply Chain

Job description

Admin and Purchasing Officer

Infinity 88 Business Consultancy Corporation
Recruiting for a cleaning and repairs company

Office Location: Makati City
Site Coverage: National Capital Region (NCR)
Employment Type: Full-time, on-site, with site visits as needed

We are seeking an organized and dependable Admin and Purchasing Officer to support the daily operations of a cleaning and repairs business. The role will handle purchasing, supplier coordination, administrative documentation, and the timely delivery of supplies, tools, and materials to project sites across NCR.

The successful candidate will work closely with operations personnel and site teams to keep jobs properly supplied, documented, and coordinated while maintaining cost controls and accurate records.

Key Responsibilities

• Handle daily administrative requirements for the Makati office and assigned service sites.

• Receive and review purchase requests for cleaning supplies, repair materials, tools, equipment, uniforms, and office supplies.

• Source suppliers, request quotations, and prepare comparisons based on price, quality, availability, and delivery terms.

• Prepare purchase orders and secure approvals before placing orders.

• Coordinate deliveries to the office and service sites, ensuring materials arrive according to operational schedules.

• Verify delivered items against approved orders and promptly resolve shortages, defects, or incorrect deliveries.

• Monitor stock levels and coordinate replenishment to prevent shortages and unnecessary purchases.

• Maintain records of tools and equipment issued, transferred, returned, or sent for repair.

• Coordinate with site personnel on material specifications, urgent requirements, and delivery arrangements.

• Maintain organized purchasing records, supplier files, invoices, receipts, warranties, and delivery documents.

• Coordinate with Finance on payment processing, supporting documents, and reconciliation of purchasing transactions.

• Monitor purchasing expenses and identify opportunities to reduce costs without compromising quality.

• Assist with service schedules, deployment documentation, meeting arrangements, and other administrative requirements.

• Coordinate maintenance and repairs of company tools, equipment, and office facilities.

• Prepare purchasing, inventory, and administrative reports for management.

• Visit suppliers and project sites across NCR when required.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Office Administration, or a related field.

• At least two years of relevant experience in administration, purchasing, procurement, or inventory coordination.

• Experience in cleaning services, facilities maintenance, repairs, construction, or other field-service businessesis preferred.

• Familiarity with cleaning supplies, hardware items, repair materials, tools, and equipment is an advantage.

• Experience sourcing suppliers, comparing quotations, preparing purchase orders, and coordinating deliveries.

• Strong organizational, negotiation, communication, and follow-up skills.

• Proficiency in Microsoft Excel, Word, email, and basic purchasing or inventory systems.

• Ability to manage urgent requests and multiple priorities while following approval procedures.

• High standards of honesty, accuracy, accountability, and proper documentation.

• Willingness to work on-site in Makati City and visit suppliers and service sites throughout NCR.