Procurement & Admin Specialist — On-site NCR

Infinity 88 Business Consultancy Corporation; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

Infinity 88 Business Consultancy Corporation is seeking an organized Admin and Purchasing Officer to support daily operations for a cleaning and repairs business. The role covers purchasing, supplier coordination, and maintaining records while ensuring timely delivery of supplies to NCR sites.

The ideal candidate will have a bachelor’s degree in a related field and at least two years of admin/purchasing experience, with strong Excel/Word skills.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Office Administration, or related field.
• At least two years of relevant experience in administration, purchasing, procurement, or inventory coordination.
• Experience in cleaning services, facilities maintenance, repairs, construction, or other field-service businesses is preferred.
• Familiarity with cleaning supplies, hardware items, repair materials, tools, and equipment is an advantage.
• Experience sourcing suppliers, comparing quotations, preparing purchase orders, and coordinating deliveries.
• Strong organizational, negotiation, and communication skills.
• Proficiency in Microsoft Excel, Word, email, and basic purchasing or inventory systems.
• Ability to manage urgent requests and multiple priorities while following approval procedures.
• High standards of honesty, accuracy, accountability, and proper documentation.
• Willingness to work on-site in Makati City and visit suppliers and service sites throughout NCR.

Responsibilities

• Handle daily administrative requirements for the Makati office and assigned service sites.
• Receive and review purchase requests for cleaning supplies, repair materials, tools, equipment, uniforms, and office supplies.
• Source suppliers, request quotations, and prepare comparisons based on price, quality, availability, and delivery terms.
• Prepare purchase orders and secure approvals before placing orders.
• Coordinate deliveries to the office and service sites, ensuring materials arrive according to operational schedules.
• Verify delivered items against approved orders and promptly resolve shortages, defects, or incorrect deliveries.
• Monitor stock levels and coordinate replenishment to prevent shortages and unnecessary purchases.
• Maintain records of tools and equipment issued, transferred, returned, or sent for repair.
• Coordinate with site personnel on material specifications, urgent requirements, and delivery arrangements.
• Maintain organized purchasing records, supplier files, invoices, receipts, warranties, and delivery documents.
• Coordinate with Finance on payment processing, supporting documents, and reconciliation of purchasing transactions.
• Monitor purchasing expenses and identify opportunities to reduce costs without compromising quality.
• Assist with service schedules, deployment documentation, meeting arrangements, and other administrative requirements.
• Coordinate maintenance and repairs of company tools, equipment, and office facilities.
• Prepare purchasing, inventory, and administrative reports for management.
• Visit suppliers and project sites across NCR when required.

Skills

Admin experience

Purchasing experience

Negotiation skills

Communication skills

Excel proficiency

Word proficiency

Email proficiency

On-site coordination

Education

Bachelor degree in Business Administration / Supply Chain

Job description

Infinity 88 Business Consultancy Corporation is seeking an organized Admin and Purchasing Officer to support daily operations for a cleaning and repairs business. The role covers purchasing, supplier coordination, and maintaining records while ensuring timely delivery of supplies to NCR sites.

The ideal candidate will have a bachelor’s degree in a related field and at least two years of admin/purchasing experience, with strong Excel/Word skills.