Administrative Assistant to Operations Head

Infinity 88 Business Consultancy Corporation; Mandaluyong; Sur place; PHP 279 000 - 502 000; Plein temps

Résumé du poste

Infinity 88 Business Consultancy Corporation in Makati City is seeking an organized Administrative Assistant to support the Operations Head with daily coordination, paperwork, scheduling, and follow-up tasks. The role emphasizes accurate record-keeping and clear communication across internal departments and site teams.

You will manage calendars, prepare correspondence and reports, record meeting minutes, and monitor action items.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Operations Management, or related field preferred.
• 1–2 years of administrative or operations support experience preferred.
• Experience supporting a department head or coordinating with multiple sites is an advantage.
• Proficiency in Microsoft Word, Excel, PowerPoint, email, and online calendars.
• Strong organizational, documentation, and follow-up skills.
• Good written and verbal communication skills.
• Ability to manage competing priorities and maintain accurate records.
• Resourceful, detail-oriented, and able to work independently with appropriate guidance.
• High standards of integrity, confidentiality, and accountability.
• Willingness to work on-site in Makati City and visit operating sites when required.

Responsabilités

• Provide daily administrative support to the Operations Head.
• Manage schedules, appointments, meetings, and site visit arrangements.
• Prepare correspondence, reports, presentations, forms, and other operational documents.
• Record meeting minutes, maintain action trackers, and follow up on assigned tasks and deadlines.
• Collect and consolidate operational updates from department personnel and site teams.
• Coordinate instructions and requests from the Operations Head, ensuring clear communication and timely follow-through.
• Maintain organized physical and electronic records, including reports, schedules, requests, and supporting documents.
• Assist in coordinating manpower schedules, site requirements, supplies, and service requests with responsible personnel.
• Prepare purchase requests, expense summaries, reimbursements, and liquidation documents for review.
• Monitor pending approvals, document submissions, and unresolved operational concerns.
• Coordinate with clients, suppliers, service providers, and internal departments as authorized.
• Promptly flag delays, incomplete submissions, and matters requiring the Operations Head’s attention.
• Handle confidential information with discretion.
• Perform other reasonable administrative duties related to operations support.

Connaissances

Scheduling

Record keeping

Communication

Organization

Formation

Bachelor’s degree in Business Administration or related field

Outils

Microsoft Word

Excel

PowerPoint

Email

Online calendars

Description du poste

Administrative Assistant to the Operations Head

Infinity 88 Business Consultancy Corporation

Location: Makati City
Employment Type: Full-time, on-site

We are seeking an organized and dependable Administrative Assistant to support the Operations Head with daily coordination, paperwork, scheduling, and operational follow-ups. The role will help keep records accurate, priorities organized, and communication flowing between the Operations Head, internal departments, and site teams.

Key Responsibilities

• Provide daily administrative support to the Operations Head.

• Manage schedules, appointments, meetings, and site visit arrangements.

• Prepare correspondence, reports, presentations, forms, and other operational documents.

• Record meeting minutes, maintain action trackers, and follow up on assigned tasks and deadlines.

• Collect and consolidate operational updates from department personnel and site teams.

• Coordinate instructions and requests from the Operations Head, ensuring clear communication and timely follow-through.

• Maintain organized physical and electronic records, including reports, schedules, requests, and supporting documents.

• Assist in coordinating manpower schedules, site requirements, supplies, and service requests with responsible personnel.

• Prepare purchase requests, expense summaries, reimbursements, and liquidation documents for review.

• Monitor pending approvals, document submissions, and unresolved operational concerns.

• Coordinate with clients, suppliers, service providers, and internal departments as authorized.

• Promptly flag delays, incomplete submissions, and matters requiring the Operations Head’s attention.

• Handle confidential information with discretion.

• Perform other reasonable administrative duties related to operations support.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Operations Management, or a related field is preferred.

• At least one to two years of relevant administrative or operations support experience is preferred.

• Experience supporting a department head or coordinating with multiple sites is an advantage.

• Proficiency in Microsoft Word, Excel, PowerPoint, email, and online calendars.

• Strong organizational, documentation, and follow-up skills.

• Good written and verbal communication skills.

• Ability to manage competing priorities and maintain accurate records.

• Resourceful, attentive to detail, and able to work independently with appropriate guidance.

• High standards of integrity, confidentiality, and accountability.

• Willingness to work on-site in Makati City and visit operating sites when required.