Admin and Facilities Assistant (PEZA)

HRTx Inc; Pateros; On-site; PHP 391,000 - 614,000; Full time

Job summary

HRTx Inc. is seeking an Admin and Facilities Assistant who will support its Facilities and Compliance team at Bonifacio Global City, Taguig.

The role involves PEZA-registered assets, reporting accuracy, regulatory compliance, and smooth daily facilities operations, including asset tracking and PEZA transaction processing. You will maintain documentation, coordinate with PEZA officers and internal teams, prepare monitoring reports, and help with procurement and vendor visits to ensure a safe,

Qualifications

• Bachelor's degree preferred, or equivalent work experience.
• 2–3 years in admin, facilities, asset management, or compliance.
• Experience with PEZA compliance and systems (eZTS, eIPS, AEDS) is an advantage.
• Proficient in Microsoft Office, especially Excel.
• Strong organizational and data integrity skills.

Responsibilities

• Keep PEZA assets inventory accurate and up to date.
• Assist asset tagging, tracking, and reconciliation of PEZA and non‑PEZA assets.
• Monitor asset movements and ensure proper documentation.
• Verify asset documents including invoices, permits, and approvals.
• Support regular physical counts and asset verification.
• Prepare PEZA reports such as farm-in/out, transfers, and disposals.
• Ensure documents meet PEZA standards and audits.
• Maintain audit-ready digital and physical files.
• Coordinate with PEZA officers and internal teams.
• Prepare asset monitoring reports and variance analyses.
• Investigate discrepancies with relevant teams.
• Maintain an accurate asset database and tracking system.
• Provide data for internal and external audits.
• Provide day-to-day admin support to the Facilities team.
• Prepare reports and other documents as needed.
• Schedule meetings and logistics for audits and vendor visits.
• Assist with procurement paperwork and coordinate with vendors.

Skills

Asset management

Data integrity

Documentation

Coordination

Attention to detail

Proactive problem solver

Education

Bachelor's degree preferred

Tools

Excel

PEZA systems (eZTS, eIPS, AEDS)

Job description

Work Location

Bonifacio Global City, Taguig

Employment Type

Contractual

Work Setup

Fully Onsite | Dayshift

Job Summary

The Admin and Facilities Assistant will support its Facilities and Compliance team. You'll help look after PEZA-registered assets, keep reports accurate, make sure regulatory requirements are met, and keep day-to-day facilities operations running smoothly. The role covers asset tracking, PEZA transaction processing, document control, and everyday facilities coordination, all to maintain a safe, compliant, and well-functioning workplace.

Key Responsibilities

Asset Management Support (PEZA)

• Keep the inventory of PEZA-registered assets, such as equipment, BPT assets, and furniture, accurate and up to date
• Help with asset tagging, tracking, and reconciling PEZA and non-PEZA assets
• Monitor asset movements, transfers, borrowings, and disposals, making sure each is properly documented
• Check that asset documents are complete, including invoices, import permits, and PEZA approvals
• Assist with regular physical inventory counts and asset verification

PEZA Compliance & Documentation

• Help prepare and submit PEZA reports, such as farm-in and farm-out transactions, transfers, and disposals
• Make sure documents meet PEZA standards and audit requirements
• Keep audit-ready files, both digital and physical
• Coordinate with PEZA officers and internal teams on compliance requirements

Reporting & Data Management

• Prepare regular asset monitoring reports and variance analyses
• Look into discrepancies and work with the concerned teams to resolve them
• Maintain an accurate asset database and tracking system, whether in Excel or a dedicated system
• Provide data and documents needed for internal and external audits

Administrative & Facilities Support

• Provide day-to-day administrative support to the Facilities team
• Prepare reports, presentations, and other documents as needed
• Schedule meetings and handle logistics for audits, inspections, and vendor visits
• Help with procurement paperwork and coordinate with vendors on asset and facilities needs

Qualifications

• Bachelor's degree preferred, or equivalent work experience
• 2 to 3 years of experience in administrative, facilities, asset management, or compliance roles
• Experience with PEZA compliance and systems (eZTS, eIPS, AEDS) is an advantage
• Proficient in Microsoft Office, especially Excel for tracking and reporting
• Strong organizational and coordination skills with great attention to detail
• High accuracy and a strong sense of data integrity
• Good documentation and record-keeping skills
• Good communication skills and the ability to coordinate with different stakeholders
• Proactive and a good problem-solver