Admin and Facilities Assistant

Our Clients; Taguig; On-site; PHP 268,000 - 469,000; Full time

Benefits offered by this job

Health insurance

Job summary

Our Clients in Manila is seeking an Admin and Facilities Assistant to support Facilities and Compliance, focusing on PEZA-registered assets, document control, and daily operations to keep a safe, compliant workplace.

You will manage asset tracking, PEZA transactions, reporting, and coordination with vendors and internal teams. A degree and 2–3 years' relevant experience are preferred, with strong Excel skills and attention to detail.

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• 2–3 years in admin, facilities, asset management, or compliance.
• Experience with PEZA compliance and systems (eZTS, eIPS, AEDS) is advantageous.
• Proficient in Microsoft Office, especially Excel.
• Strong organization, attention to detail, and data integrity.
• Good communication and stakeholder coordination.
• Proactive problem solver.

Responsibilities

• Maintain PEZA-registered asset inventory and tagging.
• Prepare PEZA reports and ensure audit readiness.
• Manage asset movements, documentation, and verification.
• Support reporting, data management, and variance analyses.
• Provide admin support to Facilities team and coordinate with vendors.

Skills

Excel

Data integrity

Organizational skills

Communication

Vendor coordination

Problem solving

Education

Bachelor's degree preferred or equivalent work experience

Tools

eZTS

eIPS

AEDS

Job description

Work Location: Bonifacio Global City, Taguig

Employment Type: Contractual

Work Setup: Fully Onsite | Dayshift

Job Summary

The Admin and Facilities Assistant will support its Facilities and Compliance team. You'll help look after PEZA-registered assets, keep reports accurate, make sure regulatory requirements are met, and keep day-to-day facilities operations running smoothly. The role covers asset tracking, PEZA transaction processing, document control, and everyday facilities coordination, all to maintain a safe, compliant, and well-functioning workplace.

Key Responsibilities

Asset Management Support (PEZA)

• Keep the inventory of PEZA-registered assets, such as equipment, BPT assets, and furniture, accurate and up to date
• Help with asset tagging, tracking, and reconciling PEZA and non-PEZA assets
• Monitor asset movements, transfers, borrowings, and disposals, making sure each is properly documented
• Check that asset documents are complete, including invoices, import permits, and PEZA approvals
• Assist with regular physical inventory counts and asset verification

PEZA Compliance & Documentation

• Help prepare and submit PEZA reports, such as farm-in and farm-out transactions, transfers, and disposals
• Make sure documents meet PEZA standards and audit requirements
• Keep audit-ready files, both digital and physical
• Coordinate with PEZA officers and internal teams on compliance requirements

Reporting & Data Management

• Prepare regular asset monitoring reports and variance analyses
• Look into discrepancies and work with the concerned teams to resolve them
• Maintain an accurate asset database and tracking system, whether in Excel or a dedicated system
• Provide data and documents needed for internal and external audits

Administrative & Facilities Support

• Provide day-to-day administrative support to the Facilities team
• Prepare reports, presentations, and other documents as needed
• Schedule meetings and handle logistics for audits, inspections, and vendor visits
• Help with procurement paperwork and coordinate with vendors on asset and facilities needs

Qualifications

• Bachelor's degree preferred, or equivalent work experience
• 2 to 3 years of experience in administrative, facilities, asset management, or compliance roles
• Experience with PEZA compliance and systems (eZTS, eIPS, AEDS) is an advantage
• Proficient in Microsoft Office, especially Excel for tracking and reporting
• Strong organizational and coordination skills with great attention to detail
• High accuracy and a strong sense of data integrity
• Good documentation and record-keeping skills
• Good communication skills and the ability to coordinate with different stakeholders
• Proactive and a good problem-solver