Admin and Facilities Assistant

HRTx Inc.; Taguig; On-site; PHP 279,000 - 469,000; Part time

Job summary

HRTx Inc. is seeking an Admin and Facilities Assistant to support its Facilities and Compliance team at Bonifacio Global City, Taguig. The role covers PEZA asset tracking, reporting, and day-to-day facilities coordination to keep the workplace compliant and well-running.

You will manage PEZA-registered assets, prepare compliance documents, and coordinate with internal teams and PEZA officers. A Bachelor's degree and 2–3 years in admin, facilities, or compliance are preferred.

Qualifications

• Bachelor's degree preferred, or equivalent work experience.
• 2–3 years of admin, facilities, asset management, or compliance experience.
• Experience with PEZA compliance and PEZA systems is an advantage.
• Proficient in Microsoft Office, especially Excel for tracking and reporting.
• Strong organizational and coordination skills with attention to detail.
• High accuracy and a strong sense of data integrity.
• Good documentation and record-keeping skills.
• Good communication and stakeholder coordination.
• Proactive and a good problem-solver.

Responsibilities

• Keep PEZA-registered asset inventory accurate and up to date.
• Tag, track, and reconcile PEZA and non-PEZA assets.
• Monitor asset movements and ensure proper documentation.
• Verify asset documents include invoices, permits, PEZA approvals.
• Assist with regular physical inventory counts and verification.
• Prepare and submit PEZA reports such as farm-in/farm-out.
• Ensure documents meet PEZA standards and audit requirements.
• Keep audit-ready files (digital and physical).
• Coordinate with PEZA officers and internal teams on compliance.
• Prepare asset monitoring reports and variance analyses.
• Investigate discrepancies with concerned teams.
• Maintain asset database and tracking system (Excel or other).
• Provide data for audits.
• Provide day-to-day admin support to Facilities.
• Prepare reports, presentations, and documents.
• Schedule meetings and logistics for audits, inspections, vendor visits.
• Assist with procurement paperwork and coordinate with vendors.

Skills

organizational skills

attention to detail

data integrity

documentation

communication skills

proactive

problem-solving

Education

Bachelor's degree preferred

Tools

Excel

PEZA systems (eZTS, eIPS, AEDS)

Job description

Work Location

Bonifacio Global City, Taguig

Employment Type

Contractual

Work Setup

Fully Onsite | Dayshift

Job Summary

The Admin and Facilities Assistant will support its Facilities and Compliance team. You'll help look after PEZA-registered assets, keep reports accurate, make sure regulatory requirements are met, and keep day-to-day facilities operations running smoothly. The role covers asset tracking, PEZA transaction processing, document control, and everyday facilities coordination, all to maintain a safe, compliant, and well-functioning workplace.

Key Responsibilities

Asset Management Support (PEZA)

• Keep the inventory of PEZA-registered assets, such as equipment, BPT assets, and furniture, accurate and up to date
• Help with asset tagging, tracking, and reconciling PEZA and non-PEZA assets
• Monitor asset movements, transfers, borrowings, and disposals, making sure each is properly documented
• Check that asset documents are complete, including invoices, import permits, and PEZA approvals
• Assist with regular physical inventory counts and asset verification

PEZA Compliance & Documentation

• Help prepare and submit PEZA reports, such as farm-in and farm-out transactions, transfers, and disposals
• Make sure documents meet PEZA standards and audit requirements
• Keep audit-ready files, both digital and physical
• Coordinate with PEZA officers and internal teams on compliance requirements

Reporting & Data Management

• Prepare regular asset monitoring reports and variance analyses
• Look into discrepancies and work with the concerned teams to resolve them
• Maintain an accurate asset database and tracking system, whether in Excel or a dedicated system
• Provide data and documents needed for internal and external audits

Administrative & Facilities Support

• Provide day-to-day administrative support to the Facilities team
• Prepare reports, presentations, and other documents as needed
• Schedule meetings and handle logistics for audits, inspections, and vendor visits
• Help with procurement paperwork and coordinate with vendors on asset and facilities needs

Qualifications

• Bachelor's degree preferred, or equivalent work experience
• 2 to 3 years of experience in administrative, facilities, asset management, or compliance roles
• Experience with PEZA compliance and systems (eZTS, eIPS, AEDS) is an advantage
• Proficient in Microsoft Office, especially Excel for tracking and reporting
• Strong organizational and coordination skills with great attention to detail
• High accuracy and a strong sense of data integrity
• Good documentation and record-keeping skills
• Good communication skills and the ability to coordinate with different stakeholders
• Proactive and a good problem-solver