Accounts & Vendor Management Associate — Entry Level

Private Advertiser; Muntinlupa; On-site; PHP 220,000 - 320,000; Full time

Job summary

Private Advertiser is seeking an entry-level Financial Operations Associate in the Philippines to support accurate financial and vendor relationship operations. The role focuses on SOA reconciliation, vendor inquiries, masterlist maintenance, portal administration, and governance documentation, acting as a bridge between the Legal Entity and external vendors.

You will handle primary vendor communications, maintain masterlists, and assist with governance materials for scheduled meetings.

Qualifications

• Bachelor's degree in BS Accountancy or any Business-Related course.
• Strong attention to detail and accuracy in data handling.
• Basic proficiency in MS Excel and office productivity tools.
• Good written and verbal communication skills.
• Ability to organize tasks and meet deadlines.

Responsibilities

• Perform regular SOA and vendor account reconciliation; prepare and share clear results with the Legal Entity and vendors, resolving discrepancies promptly.
• Conduct reconciliation and analysis of all STP Team accounts to ensure accuracy and completeness.
• Serve as primary contact for vendors via email and phone; address inquiries and ensure timely communication.
• Prepare, review, and organize governance materials for presentation to the Legal Entity.
• Administer the VIIS vendor portal and assist vendors with technical concerns.

Skills

Detail-oriented

Data entry

Verbal communication

Education

BS Accountancy

Tools

MS Excel

VIIS Portal

Job description

About the role

This entry-level role supports accurate financial and vendor relationship operations by handling Statement of Account (SOA) reconciliation, vendor inquiries, masterlist maintenance, portal administration, and governance documentation — serving as a key link between the Legal Entity and external vendors.

Key responsibilities

• Perform regular SOA and vendor account reconciliation; prepare and share clear reconciliation results with both the Legal Entity and vendors, identifying and resolving discrepancies promptly

• Conduct reconciliation and analysis of all accounts managed under the STP Team to ensure accuracy and completeness

• Serve as primary point of contact for vendors via email and phone; address inquiries, resolve concerns, and ensure timely, effective communication

• Prepare, review, and organize governance materials; ensure documents are accurate and ready for presentation to the Legal Entity during scheduled meetings

• Administer the VIIS vendor portal; assist vendors with technical concerns and ensure smooth system operation

• Maintain, update, and validate the vendor masterlist across all entities to ensure data integrity

• Draft, prepare, and distribute official communications to internal teams and external vendors as required

About you

• Bachelor's degree in BS Accountancy or any Business-Related course

• Strong attention to detail and accuracy in data handling

• Basic proficiency in MS Excel and office productivity tools

• Good written and verbal communication skills

• Ability to organize tasks and meet deadlines