Accounts Payable Technician (US based Client)

Intelassist Inc.; Quezon City; Hybrid; PHP 391,000 - 614,000; Full time

Job summary

Intelassist Inc. in Eastwood, Quezon City is seeking an experienced Accounts Payable Technician to process vendor invoices in line with client accounting practices. The role requires meticulous attention to detail and adherence to financial controls.

Onsite onboarding for two weeks, followed by a transition to remote work, with night shifts aligned to U.S. Eastern Time. The candidate will collaborate with Accounting, Purchasing, and Vendors to resolve discrepancies and ensure timely payments.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Excellent English written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• 5 years of Accounts Payable experience, preferably with US-based clients.
• Experience with ERP systems and month-end closing processes.

Responsibilities

• Process vendor invoices for payment following client accounting practices.
• Perform three-way match on PO invoices and obtain approvals for non-PO invoices.
• Resolve invoice discrepancies with Plant Manager and Purchasing.
• Enter invoices into the accounting system and reconcile vendor statements.
• Maintain vendor master files and ensure proper audit records.

Skills

Detail oriented

English communication

Multi-tasking

Professional communication

Ability to meet deadlines

Education

Bachelor's degree in Accounting/Finance

Tools

ViewPoint/Trimble/Vista

Job description

Employment Type: Full Time Employment
Work Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.
Work Schedule: Night Shift (Following U.S. Eastern Time Zone)
Location: Eastwood, Libis, Quezon City

The Accounts Payable Technician processes vendor invoices for payment in accordance with clientsaccounting practices and policies

Key Responsibilities:

• Familiarity of PO process in order to perform three-way match on invoice entry.
• Review, organize and obtain appropriate approvals for non-PO invoices
• Communicate with Plant Manager and Purchasing to resolve invoice discrepancies
• Enter vendor invoices into accounting system.
• Reconcile vendor statements with the AP system.
• Resolve issues with vendors regarding unpaid invoices and discrepancies.
• Manage electronic invoices withing account software to maintain proper audit records.
• Assist with month-end accruals into accounting system.
• Obtain required documentation for and maintain vendor master files.
• All activities mentioned above are performed on a monthly cycle.
• Process and maintain sensitive customer information.
• Must adhere to all client and OSHA safety rules and regulations
• Works under the direct supervision of the Accounts Payable Manager
• Interacts on a frequent basis with Accounting, Project Management, Production, and Vendors and Suppliers

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proficiency in Microsoft Office products including Word, Excel, and Outlook.
• General Bookkeeping experience and possible accounting post-secondary degree
• Attention to detail and accuracy
• Should be able to perform routine tasks on a daily, weekly, monthly basis without becoming bored or unconcerned about accuracy of the work product.
• Able to question or challenge issues related to billing in a professional and courteous manner.
• Clear and effective written and verbal communication skills.
• Capable of managing multiple tasks and priorities.
• Maintain confidentiality of company and associate information.
• Able to adapt to changes in work schedules, tasks, or processes.
• Values and demonstrates safe working behaviors
• 5 years of experience in Accounts Payable, supporting U.S. based clients is a plus.
• Familiarity of ERP systems, experience with ViewPoint/Trimble/Vista is required.
• Excellent English communication skills (both written and verbal).
• Amenable to work on night shift (U.S. business hours)
• Willing to work onsite or hybrid setup in Eastwood, Quezon City
• Can work independently with minimal supervision and meet deadlines consistently

WHY INTELASSIST?
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