Accounts Payable Clerk

Offshore Business Processing Inc.; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

HMO on Day 1

Promising perks and rewards

Experience travel opportunities

Work-life balance

Enhanced learning

Job summary

A leading outsourcing firm in Quezon City is seeking a detail-oriented professional to manage vendor invoices and payments. You will ensure accuracy in financial documentation and maintain strong relationships with suppliers. The ideal candidate has an Associate's Degree and 3-5 years of experience in a manufacturing environment. This position offers great perks and an opportunity to work in a dynamic financial team, contributing to accurate and timely financial operations.

Qualifications

• Minimum of 3-5 years’ experience in a manufacturing environment.
• Ability to communicate confidential information sensitively.
• Amenable to report onsite in either Ortigas, Pasig City or Cubao, Quezon City.

Responsibilities

• Process vendor invoices with accuracy and resolve discrepancies.
• Maintain vendor invoice files and reconcile vendor statements.
• Ensure proper approvals are in place for documentation and submissions.
• Review and reconcile un-invoiced receipts and investigate old receipts.
• Prepare and mail year-end 1099s to vendors.

Skills

Proficient in MS Excel

Proficient in MS Word

Experience in AP ERP systems

Education

Associate’s Degree or equivalent specific experience

Job description

Handle vendor invoices, approvals, and payments with precision at OBP. Bring your expertise to our Accounts Payables team and grow with us today!

Job Summary

• HMO on Day 1
• Receive promising perks and rewards
• Experience travel opportunities
• Get recognized for what you do
• Achieve work-life balance
• Improve exponentially with enhanced learning

Responsibilities

Client Specific Tasks:

• Process vendor invoices with accuracy, resolving discrepancies, and entering data into Esker/SAP
• Maintains vendor invoice files (paid & unpaid) and reviews and reconciles vendor statements
• Ensures proper approvals are in place for all documentation and submissions.
• Reviews invoices (including freight invoices) to ensure that correct prices and quantities have been recorded properly and sales tax has been properly assessed per tax assessment rules and regulations. Calculates and records use tax where necessary. Communicates with suppliers to obtain adjustments where sales tax has been improperly charged. Prepares a monthly report with invoice copies of all self-assessed invoices.
• Prepares weekly check, ACH and wire payment schedule for management approval, ensures that suppliers are paid within terms, taking advantage of negotiated discounts, and coordinates the cash requirement to align with the weekly cash funding request.
• Requests required tax forms from suppliers and records information in the system, as well as supplies tax exempt forms to supplier as required.
• Coordinates with Purchasing and Receiving groups to ensure correct price and quantity have been recorded properly.
• Reviews the un-invoiced Receipts report regularly, investigates and reconciles old receipts as needed.
• Reviews, administers, approves, and pays the corporate credit card expense reports submitted through secondary software for proper expenditures and receipts, as per the company policy.
• Prepares and mails year-end 1099s to vendors who require them.
• Communicates confidential information in a sensitive manner with stakeholders to ensure strong supplier, customer and banking relationships are maintained while resolving financial discrepancies.

Requirements

• Associate’s Degree or equivalent specific experience
• With a minimum of 3-5 years’ experience in a manufacturing environment
• Must be proficient in MS Excel and Word
• Experience in AP ERP systems
• Amenable to report onsite in either Ortigas, Pasig City / Cubao, Quezon City
• Can start ASAP
• Willing and able to work on a shifting schedule