Accounts Payable Specialist (Onsite)

OfficePartners, 360 Inc.; Cebu City; On-site; PHP 360,000 - 540,000; Full time

Job summary

OfficePartners, 360 Inc. in Cebu City is seeking an accounts payable specialist to manage high‑volume invoice processing and ensure timely payments. You will audit invoices, resolve discrepancies, and maintain accurate records while supporting monthly reconciliations.

The ideal candidate has a Bachelor’s degree in Accounting or related field, with AR/AP experience and knowledge of US accounting. Strong analytical, communication, and Excel skills are required for this on-site, night-shift

Qualifications

• Bachelor’s degree in Accounting or related field.
• Experience in accounting or finance roles is required; AR/AP experience is ideal.
• Knowledge of US accounting is preferred.
• Strong analytical, communication, and computer skills.
• Attention to detail and ethical behavior are essential.

Responsibilities

• Audit and process high-volume vendor invoices with accuracy and timely payment.
• Investigate and resolve discrepancies between PO, invoices, and receipts.
• Ensure timely payment via checks, ACH, or electronic transfers per policy.
• Maintain positive vendor relationships and provide payment updates.
• Keep accurate records of all transactions and reconciliations.
• Assist in monthly AP reconciliations and aging reports.
• Adhere to accounting standards and local regulations.
• Collaborate with procurement and finance to resolve issues.

Skills

Night shift availability

Analytical skills

Communication skills

Excel proficiency

Detail-oriented

US accounting knowledge

Education

Bachelor’s degree in Accounting or related field

Tools

Excel

Job description

Responsibilities:

• Invoice Processing: Audit and process high-volume vendor invoices in a cloud-based OCR solution for invoice management. Review, verify, and process incoming invoices from vendors and suppliers to ensure accurate coding and timely payment.

• Discrepancy Resolution: Investigate and resolve discrepancies between purchase orders, invoices, and receipts, ensuring correct documentation and approval.

• Payment Processing: Ensure timely payment of invoices through checks, ACH, or electronic transfers, in accordance with company policies and payment terms.

• Vendor Communication: Maintain positive relationships with vendors by responding to inquiries, resolving payment issues, and providing updates on payment status.

• Record Keeping: Maintain accurate and up-to-date records of all transactions, including invoices, payments, and adjustments, ensuring proper filing and documentation.

• Reconciliations: Perform monthly reconciliations of accounts payable ledger, identifying discrepancies, and making necessary corrections.

• Expense Reporting: Assist with the preparation of financial reports, including monthly accounts payable summaries, accruals, and aging reports.

• Compliance & Internal Controls: Adhere to company policies and accounting standards while ensuring compliance with local, state, and federal regulations.

• Collaboration: Work closely with internal teams (procurement, finance, etc.) to ensure smooth processing and resolve any related issues.
  

Requirements:

• Amenable in working on a night shift

• Willing to work on-site

• Bachelor’s degree in Accounting or related field.

• More education or experience may be preferred.

• Knowledge of US accounting is preferred.

• Strong analytical, communication, and computer skills.

• Understanding of mathematics accounting and financial processes.

• Experience in accounting or finance roles is required; AR/AP experience is ideal.

• Ethical behavior.

• Attention to detail.

• Strong excel skills are a must – vlookup, index/match, pivots, and other standard formula knowledge are mandatory.