Accounts Payable Supervisor

Career haven ph; Mandaue; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Career haven ph is seeking an Accounts Payable Supervisor to oversee centralized AP processes, ensuring timely vendor invoice processing, payments, reconciliations, and month-end activities. You will lead an AP team, coordinate with Procurement, Accounting, Treasury, suppliers and branch teams, and strengthen controls and efficiency.

The role requires 4–5 years in AP/Finance operations and at least 3 years in leadership, with hands-on 3-Way Matching, vendor reconciliation, AP aging analyses, and

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 4–5 years in Accounts Payable, General Accounting, or Finance Operations.
• At least 3 years in supervisory or team leadership roles.
• Hands-on experience in 3-Way Matching, Vendor Reconciliation, AP Aging and Month-End Closing.
• Experience using NetSuite or other ERP systems for AP processing.
• Advanced Excel skills for reconciliation and aging analysis.
• Strong understanding of Internal Controls, Audit Requirements and Financial Compliance.
• Detail-oriented with strong analytical abilities.

Responsibilities

• Oversee Accounts Payable processing and review supporting documents.
• Manage 3-Way Matching and investigate discrepancies with Procurement and suppliers.
• Monitor AP aging and perform vendor reconciliations.
• Coordinate payment runs and ensure timely payments.
• Support month-end closing activities and financial reporting.
• Drive ERP improvements and digital workflow enhancements.
• Ensure compliance with policies and audit requirements; maintain documentation.
• Lead and develop the AP team to meet deadlines and quality standards.

Skills

Vendor invoices

3-Way Matching

AP Aging

Month-End Close

ERP Systems

NetSuite

Excel

Education

Bachelor's degree in Accounting/Finance

Tools

ERP Systems (NetSuite)

Job description

About the role

The Accounts Payable Supervisor is responsible for overseeing the company's centralized Accounts Payable processes, ensuring the timely and accurate processing of vendor invoices, payments, reconciliations, and month-end requirements. You will lead the AP team and work closely with Procurement, Accounting, Treasury, suppliers, and branch teams to maintain strong financial controls and efficient processes.

Key responsibilities

• Oversee Accounts Payable Processing - Ensure timely and accurate processing of vendor invoices and review supporting documents for completeness before posting
• Manage 3-Way Matching - Validate Purchase Orders, Receiving Reports, and Vendor Invoices, and investigate and resolve discrepancies with Procurement and suppliers
• Monitor AP Aging & Reconciliation - Maintain accurate vendor balances and AP subledger records, monitor AP aging, and perform vendor account reconciliations
• Support Payment Processing - Prepare and review payment schedules and disbursement requests, and coordinate payment runs based on approved payment terms
• Handle Month-End Requirements - Process accruals and cut-off entries, and support month-end closing activities and financial reporting requirements
• Drive Process Improvements - Support ERP enhancements, automation, and digital workflow improvements to strengthen efficiency and compliance
• Ensure Compliance & Internal Controls - Ensure transactions comply with company policies, approval limits, and audit requirements, and maintain proper documentation
• Lead the AP Team - Supervise, coach, and support AP Clerks and Accounting Staff, and set quality standards for timely completion of deliverables

About you

• Bachelor's degree in Accounting, Finance, or a related field
• At least 4-5 years of experience in Accounts Payable, General Accounting, or Finance Operations
• At least 3 years of supervisory or team leadership experience
• Strong hands-on experience in 3-Way Matching, Vendor Reconciliation, AP Aging Analysis, Payment Processing, and Accruals and Month-End Closing
• Experience using NetSuite or other ERP systems for AP processing and reporting
• Advanced Microsoft Excel skills, including reconciliation, aging analysis, and payment scheduling
• Strong understanding of Internal Controls, Audit Requirements, Financial Compliance, and Delegation of Authority
• Detail-oriented with ability to ensure accuracy in invoice processing and reconciliations
• Analytical skills to identify AP risks, aging issues, and discrepancies early
• Comfortable working with ERP systems and process improvements