Accounts Payable Supervisor

Reinforce Search Inc.; Makati; On-site; PHP 480,000 - 720,000; Full time

Job summary

Reinforce Search Inc. is seeking an Accounts Payable Supervisor to lead a small team and manage end-to-end AP processes in a fast-paced environment. You will oversee invoice processing, ensure accurate GL coding, and drive timely vendor payments.

You will coordinate with Procurement, Treasury, and General Accounting, resolve complex AP issues, and contribute to month-end closings. CPA is preferred but not required; 3–5 years of AP leadership are expected.

Qualifications

• Graduate of Accounting or related course; CPA license preferred but not required.
• 3–5 years of experience handling end-to-end Accounts Payable processes.
• People management experience, preferably supervising 3–5 staff members.

Responsibilities

• Supervise and manage the daily activities of the Accounts Payable team.
• Monitor invoice processing, including PO and non-PO invoices.
• Review invoice coding, approvals, and proper GL/account allocation.
• Ensure accurate and timely vendor payments.
• Manage payment runs, including checks, bank transfers, and electronic payments.
• Monitor and resolve invoice discrepancies and vendor disputes.
• Review and reconcile vendor statements and AP sub-ledger.
• Monitor AP aging and ensure outstanding invoices are resolved.
• Support month-end, quarter-end, and year-end closing activities.
• Prepare/review AP reports, aging reports, accruals, and reconciliations.
• Ensure compliance with internal controls, company policies, and audit requirements.
• Coordinate with Procurement, Treasury, General Accounting, Operations, and vendors.
• Handle escalated AP issues and serve as the point person for complex transactions.
• Train, coach, and evaluate AP staff.
• Monitor team KPIs, productivity, accuracy, and SLA performance.
• Identify opportunities for process improvement, automation, and standardization.

Skills

AP supervision

Invoice processing & approvals

Vendor management

Team leadership

Process improvement

Education

Accounting degree

Job description

• Supervise and manage the daily activities of the Accounts Payable team.


• Monitor invoice processing, including PO and non-PO invoices.


• Review invoice coding, approvals, and proper GL/account allocation.


• Ensure accurate and timely vendor payments.


• Manage payment runs, including checks, bank transfers, and electronic payments.


• Monitor and resolve invoice discrepancies and vendor disputes.


• Review and reconcile vendor statements and AP sub-ledger.


• Monitor AP aging and ensure outstanding invoices are resolved.


• Support month-end, quarter-end, and year-end closing activities.


• Prepare/review AP reports, aging reports, accruals, and reconciliations.


• Ensure compliance with internal controls, company policies, and audit requirements.


• Coordinate with Procurement, Treasury, General Accounting, Operations, and vendors.


• Handle escalated AP issues and serve as the point person for complex transactions.


• Train, coach, and evaluate AP staff.


• Monitor team KPIs, productivity, accuracy, and SLA performance.


• Identify opportunities for process improvement, automation, and standardization.

QUALIFICATIONS:

• Graduate of Accounting or a related course. CPA license is preferred but not required


• Must have 3-5 years of experience handling end-to-end Accounts Payable (AP) processes.


• Must have people management experience, preferably with experience supervising 3-5 staff members.