Accounts Payable Specialist | WFH | Night Shift | Weekends Off | Day 1 HMO

Emapta; Metro Manila; Remote; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Day 1 HMO coverage with free dependent

Night differential pay

Permanent WFH arrangement

Fixed weekends off

Salary Advance Program

Emapta Academy courses

Office gym access (Ortigas and Makati)

Exclusive Emapta Lifestyle perks

Employee referral incentives

Government and Emapta benefits

20 annual leaves (including 5 cash to

Mentorship and exposure to global лид

Job summary

Emapta is seeking an Accounts Payable Specialist in the Philippines to support a US-based client. This full-time role operates on a night shift with weekends off and a permanent work-from-home setup. You will handle high-volume PO-based AP, three-way matching, and job costing while coordinating with US vendors and internal teams.

The position offers competitive salary, Day 1 HMO, night differential, and ongoing training through Emapta Academy, plus lifestyle perks and flexible leave benefits.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 3 to 5 years of full-cycle accounts payable experience, including high-volume daily invoice processing.
• Hands-on experience with PO-based accounts payable and three-way matching.
• Experience in job costing and allocating invoices to jobs, projects, and cost codes.
• Experience supporting US-based businesses and working during US Eastern business hours.
• Strong written and verbal English communication skills with US vendors and field personnel.
• Advanced proficiency in Microsoft Excel (lookups, pivot tables, reconciliations).
• Strong attention to detail and maintaining an up-to-date daily invoice queue.

Responsibilities

• Monitor the shared AP inbox daily and record all vendor and subcontractor invoices.
• Enter vendor bills in BuildOps and match to PO and delivery receipt.
• Identify invoices without POs, discrepancies, or duplicates before entry.
• Allocate invoices to the correct entity, job, project, and cost code.
• Verify sales tax on invoices and request corrections for tax-exempt projects.
• Route invoices for approval and follow up until resolved.
• Maintain vendor/subcontractor records and reconcile statements.
• Assist with AP accruals, month-end close, and audits.

Skills

Accounts payable

Excel

English communication

Attention to detail

Education

Bachelor's degree in Accounting/Finance

Tools

BuildOps

Sage Intacct

Coast

Gmail

Slack

Google Drive

Microsoft Excel

Job description

Smarter Buildings Start With Stronger Construction Finance And Supplier Confidence

Great engineering deserves financial precision that stands the test of time. Bring your construction accounting expertise to an Accounts Payable Specialist opportunity supporting commercial integrity across mechanical installations and energy infrastructure projects. Contribute to a US specialist improving building efficiency and occupant comfort. With Emapta, expand your international finance perspective, develop industry expertise, and grow alongside top 1% talent worldwide.

Job Overview

• Employment type: Full-time
• Shift: Night Shift | Weekends Off
• Work setup: Work From Home

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 3 to 5 years of full-cycle accounts payable experience, including high-volume daily invoice processing.
• Hands-on experience with purchase order (PO)-based accounts payable and three-way matching of purchase orders, receipts, and invoices.
• Experience in job costing, including invoice allocation to jobs, projects, and cost codes.
• Experience supporting US-based businesses and working during US Eastern business hours.
• Strong written and verbal English communication skills, with the ability to communicate professionally with US vendors and field personnel.
• Advanced proficiency in Microsoft Excel, including lookups, pivot tables, and reconciliations.
• Strong attention to detail, accuracy, and consistency in maintaining an up-to-date daily invoice queue.

Strongly Preferred Qualifications

• Experience in construction, mechanical, electrical, and plumbing (MEP), or field-service contractor accounts payable, including subcontractor invoices and retainage.
• Experience with BuildOps.
• Experience with Sage Intacct.
• Knowledge of US sales tax regulations for construction materials and tax-exempt projects.
• Experience with multi-entity accounts payable processes.

Systems and Tools

• BuildOps: Enter vendor bills and receipts, match invoices to purchase orders, allocate expenses to jobs and cost codes, route approvals, and maintain vendor records.
• Sage Intacct: Access general ledger records, verify accounts payable synchronization, and review vendor balances, with limited data entry as required.
• Coast: Reconcile company credit card transactions with receipts, jobs, and cost codes.
• Gmail: Manage the shared accounts payable inbox for vendor invoices and statements.
• Slack: Coordinate daily communication with approvers and the Accounts Payable Lead.
• Google Drive and Microsoft Excel: Maintain reconciliations, review vendor statements, and prepare weekly accounts payable reports.

Your Daily Tasks

Bill and Receipt Entry (Three-Way Match)

• Monitor the shared accounts payable inbox daily and record all vendor and subcontractor invoices received.
• Enter vendor bills in BuildOps and match each invoice to its corresponding purchase order (PO) and delivery receipt.
• Identify and flag invoices without purchase orders, price or quantity discrepancies, and potential duplicates before entry.

Coding and Accuracy

• Allocate each invoice to the correct legal entity, job, project, and cost code.
• Verify sales tax charges on each invoice, identify incorrectly charged taxes on tax-exempt projects, and request corrected invoices as needed.
• Attach invoices and supporting documents to each bill record.

Approvals and Follow-Up

• Route invoices to the appropriate Project Manager, Shop Lead, or Department Head for approval.
• Follow up on unapproved invoices until they are approved, disputed, or rejected, and document the outcome in BuildOps.
• Conduct monthly open-invoice reviews, distribute outstanding invoice lists to approvers, and track responses against established deadlines.

Vendor Records and Statements

• Create and maintain complete vendor and subcontractor records in BuildOps, including W-9 forms, remittance addresses, payment terms, and contact information.
• Reconcile monthly vendor statements against accounts payable aging reports and resolve missing or duplicate invoices.
• Respond to vendor inquiries about invoice status and forward payment status requests to the Accounts Payable Lead.

Credit Cards (Coast)

• Match company credit card transactions in Coast to corresponding receipts, jobs, and cost codes.
• Follow up with cardholders to obtain missing receipts.

Integration and Reporting

• Monitor accounts payable synchronization failures between BuildOps and Sage Intacct, correct data errors in BuildOps, and elevate unresolved issues.
• Maintain accurate and up-to-date accounts payable aging records to support payment run preparation.
• Prepare weekly accounts payable status reports covering invoices entered, pending approvals, invoice exceptions, and aging balances.
• Support month-end close activities with accounts payable accrual data and provide invoice documentation for audits.

About the Client

Our client is a US-based integrated energy services provider specializing in mechanical contracting, HVAC systems, plumbing, and building energy management. They deliver comprehensive solutions, including boiler installations, oil-to-gas conversions, combined heat and power systems, building automation, and energy efficiency retrofits. Their expertise extends to preventive maintenance, emergency repairs, remote equipment monitoring, and energy supply management for residential and commercial properties. Through advanced technology, sustainable energy solutions, and specialized technical services, our client helps property owners optimize energy consumption, reduce operational costs, and enhance building performance.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2026 for the fifth year in a row and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.