Accounts Payable Specialist (Quickbooks) | Work from Home - Night Shift

Connext; Philippines; On-site; PHP 300,000 - 520,000; Full time

Job summary

Connext is seeking an Accounting Associate 2 to support accounts payable and bookkeeping. You will process vendor invoices, code expenses, and reconcile accounts to ensure accurate financial records in QuickBooks Online.

Ideal candidates have strong attention to detail, problem-solving skills, and the ability to manage multiple tasks independently while maintaining timely reporting and documentation for month-end close.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Experience with accounts payable and full-charge bookkeeping.
• Familiarity with vendor invoices, reconciliations, and W-9/1099 processes.

Responsibilities

• Enter and code vendor invoices in QuickBooks Online with accurate expense categories and vendor information.
• Review invoices against purchase orders and received goods for accuracy before payment.
• Prepare accounts payable aging reports and maintain vendor payment records.
• Reconcile bank and credit card accounts monthly and prepare supporting reports.
• Support month-end close activities and ensure proper documentation of financial records.

Skills

Task management

Attention to detail

Problem solving

Independent working

English communication

Time management

Vendor management

Reporting

Education

Bachelor's degree in Accounting or related field

Tools

QuickBooks Online

Job description

The Accounting Associate 2 is responsible for supporting accounts payable operations and bookkeeping activities by maintaining accurate financial records, processing vendor invoices, reconciling accounts, and assisting with month-end close activities. The role ensures timely and accurate recording of financial transactions, proper documentation of vendor records, and reliable accounting data within QuickBooks Online.

Job Description

• Enter and code vendor invoices in QuickBooks Online with accurate expense categories and vendor information.
• Review invoices against purchase orders and received goods to ensure accuracy before payment processing.
• Identify invoice discrepancies, duplicate charges, or unfamiliar vendors and coordinate resolution.
• Prepare accounts payable aging reports and maintain accurate vendor payment records.
• Prepare payment runs for management approval while ensuring invoices are processed within established timelines.
• Reconcile vendor statements and resolve outstanding discrepancies directly with vendors.
• Maintain organized vendor files and supporting documentation.
• Perform daily bookkeeping activities and maintain accurate financial records.
• Reconcile bank accounts and credit card accounts monthly.
• Prepare reconciliation reports and supporting documentation for review.
• Investigate discrepancies and ensure transactions are properly recorded.
• Maintain accurate account balances and financial records within QuickBooks Online.
• Support month-end close activities by completing assigned accounting tasks.
• Prepare summaries of outstanding balances, payments, and unresolved discrepancies.
• Assist in maintaining accurate financial records required for reporting purposes.
• Ensure accounting documentation is complete, organized, and updated.
• Maintain vendor records, including W-9 documentation and required tax forms.
• Prepare 1099-NEC forms as required.
• Maintain written accounting procedures and update documentation as processes evolve.
• Follow established accounting policies, procedures, and internal controls.

Qualifications

• Has working knowledge of QuickBooks Online, including bank feeds, reconciliations, vendor management, and report generation.
• Experience with credit card reconciliations
• Experience reconciling multiple bank and credit card accounts every month, with reconciliation reports delivered to the client.
• Experience managing vendor invoices, reconciliations, and bookkeeping activities.
• Experience performing bank and credit card reconciliations.
• Experience preparing 1099-NEC forms and maintaining W-9 vendor files.
• Weekly reports and vendor correspondence are written deliverables of this role.
• Proven ability to organize and prioritize multiple accounting tasks.
• Proven ability to work independently while following established procedures.
• Demonstrates strong attention to detail and accuracy.
• Demonstrates strong problem-solving skills when resolving discrepancies.
• Clear and coherent both written and verbal communication skills in English.

Screening Criteria

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of three (3) years of accounts payable and full-charge bookkeeping experience.
• Experience managing vendor invoices, reconciliations, and bookkeeping activities.