Accounts Payable/Accounts Receivable Manager

VPM Solutions; Philippines; On-site; PHP 350,000 - 550,000; Full time

Job summary

VPM Solutions is seeking an experienced Accounts Payable/Accounts Receivable Specialist in the Philippines. You will manage vendor invoices, customer billing, and credit card transactions across multiple legal entities, ensuring accuracy and timely processing.

You will work with QuickBooks Online as a core tool, maintain vendor/customer records, and resolve discrepancies. The role emphasizes meticulous record-keeping, diligent follow-up, and clear communication within internal teams.

Qualifications

• At least 3 years of accounts payable/receivable or accounting experience.
• Strong QuickBooks Online experience is essential.
• Experience across multiple companies, entities, or accounts.
• Zoho Books experience is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

• Process vendor invoices across multiple companies and entities.
• Review invoices for approvals, documentation, coding, and entity allocation.
• Enter and maintain vendor bills in QuickBooks Online and prepare payments.
• Reconcile vendor statements and research discrepancies, duplicate invoices, credits, and outstanding items.
• Monitor accounts payable aging and follow up on items needing attention.
• Manage and reconcile a high volume of corporate credit card transactions.
• Record and apply customer payments, credits, and adjustments in Zoho Books and/or QuickBooks Online.
• Prepare and issue customer invoices accurately and on time across multiple entities.
• Monitor accounts receivable aging and follow up on past-due balances.
• Coordinate with internal teams regarding invoicing, collections, and account questions.

Skills

Attention to detail

Communication skills

Organizational skills

Problem solving

Multi-entity accounting

Tools

QuickBooks Online

Zoho Books

Job description

Role Overview

We’re looking for an experienced Accounts Payable / Accounts Receivable Specialist who is highly organized, detail-focused, and comfortable managing accounting activity across multiple companies and legal entities.

You’ll help keep vendor payments, customer billing, credit card transactions, reconciliations, and account records accurate and up to date. This role is a great fit for someone who enjoys working with numbers, catching discrepancies, solving problems, and making sure financial details are handled correctly.

QuickBooks Online experience is essential, along with at least 3 years of relevant accounting experience.

What You’ll Own

• Process vendor invoices accurately and on time across multiple companies and legal entities.
• Review invoices for proper approvals, documentation, coding, and entity allocation.
• Enter and maintain vendor bills in QuickBooks Online and prepare payments according to established schedules and approval requirements.
• Maintain accurate vendor records and reconcile vendor statements, researching discrepancies, duplicate invoices, credits, and outstanding items.
• Monitor accounts payable aging and follow up on items that need attention.
• Manage and reconcile a high volume of corporate credit card transactions across multiple cardholders and accounts.
• Collect and review receipts and supporting documentation, following up on missing or questionable transactions.
• Reconcile credit card activity and monthly statements to the general ledger and maintain organized electronic records.
• Prepare and issue customer invoices accurately and on time across multiple entities.
• Record and apply customer payments, credits, and adjustments in Zoho Books and/or QuickBooks Online.
• Monitor accounts receivable aging and follow up on past-due balances.
• Research and resolve billing discrepancies and customer account issues.
• Maintain accurate customer records, payment terms, and billing information.
• Coordinate with internal teams regarding invoicing, collections, and account questions.
• Assist with collection activities and provide management with updates on delinquent accounts.
• Reconcile accounts receivable subledgers to the general ledger.

What Makes This Role a Fit

• Do you naturally notice small inconsistencies and take pride in getting the numbers right?
• When an invoice, payment, or account doesn’t look right, do you enjoy digging into the details to figure out what happened?
• Are you comfortable managing a large volume of financial information while keeping everything organized and on schedule?
• Do you communicate clearly when following up with vendors, customers, employees, or internal team members?
• Are you someone who works well with others and is willing to step in and help the team solve problems?

You Might Have (or Be Ready to Learn)

• At least 3 years of relevant accounts payable/accounts receivable or accounting experience.
• Strong QuickBooks Online experience is essential.
• Experience working across multiple companies, entities, or accounts.
• Experience with Zoho Books is a plus.
• Strong understanding of vendor invoices, customer billing, payments, aging reports, and reconciliations.
• Experience managing corporate credit card transactions and supporting documentation.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-up skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies, investigate issues, and find practical solutions.
• Ability to manage multiple priorities while maintaining accurate financial records.