Accounts Receivable Specialist (Quickbooks) | Work from Home - Night Shift

Connext; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

Connext is seeking an Accounting Associate 2 to manage accounts receivable activities including invoicing, payment reconciliation, and AR reporting. The role focuses on accurate billing, timely invoice submission, and proper application of customer payments while maintaining complete financial records.

Responsibilities include processing invoices via portals/EDI, matching POs and invoices, tracking payments, and producing AR aging reports.

Qualifications

• Bachelor's degree in Accounting or related field.
• 3+ years accounts receivable or billing experience.
• Experience with customer invoicing and payment reconciliation.
• Proficient in English, written and verbal.

Responsibilities

• Prepare and submit invoices to retail partners via portals and EDI.
• Match purchase orders, shipments, and invoices for accuracy.
• Monitor outstanding invoices and follow up on payments.
• Reconcile customer accounts in QuickBooks Online.
• Prepare AR aging reports and investigate variances.
• Maintain invoicing procedures and update processes as needed.

Skills

Attention to detail

Analytical thinking

Problem-solving

Effective communication

Time management

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

EDI systems

SPS Commerce

True Commerce

QuickBooks Online

Customer portals / invoicing

Job description

The Accounting Associate 2 is responsible for managing accounts receivable activities, including customer invoicing, payment reconciliation, deduction resolution, and AR reporting. The role focuses on ensuring accurate billing processes, timely invoice submission, and proper application of customer payments while maintaining complete and accurate financial records.

Job Description:

• Prepare and submit invoices to retail partners through customer portals and EDI systems.
• Manage invoice backlogs and ensure timely billing of completed shipments and customer orders.
• Match purchase orders, shipments, and invoices to verify billing accuracy.
• Monitor outstanding invoices and follow up on unpaid balances.
• Maintain accurate customer account records and transaction documentation.
• Track customer payments and remittances to ensure proper account application.
• Identify, research, and resolve payment discrepancies, deductions, and chargebacks.
• Reconcile customer accounts in QuickBooks Online.
• Prepare and provide AR aging reports on a regular basis.
• Investigate account variances and coordinate resolution with relevant stakeholders.
• Maintain documentation of invoicing procedures and update processes as needed.
• Ensure accurate records of invoices, payments, deductions, and customer communications.
• Follow established accounts receivable policies and procedures.
• Support continuous improvement of billing and reconciliation processes.

Qualifications:

• Has working knowledge in EDI documents, including the 850-purchase order, 810 invoice, 856 advance ship notice, and 820 remittances, and experience with an EDI provider such as SPS Commerce or True Commerce.
• Experience working with EDI providers such as SPS Commerce or True Commerce.
• Experience using customer/vendor portals for invoice submission and tracking.
• Demonstrates strong attention to detail and accuracy.
• Demonstrates strong analytical and problem-solving skills.
• Proven ability to research and resolve billing discrepancies.
• Proven ability to communicate professionally with retail accounting departments.
• Proven ability to manage priorities and meet deadlines.
• Clear and coherent both written and verbal communication skills in English.

Screening Criteria:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum of three (3) years of accounts receivable or billing experience.
• Experience with customer invoicing and payment reconciliation.