Accounts Payable Associate

Madison 101 Inc.; Quezon City; On-site; PHP 357,000 - 469,000; Full time

Job summary

Madison 101 Inc. is seeking an Accounts Payable associate in Metro Manila to manage supplier invoices, perform three-way matching, and ensure timely payments. You will process payments via QuickBooks and maintain the vendor masterlist while monitoring cash flow.

The role requires a Bachelor’s in Accounting or Finance and 1–2 years of experience; fresh graduates with internships are welcome. Strong Excel skills and confidentiality are essential.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 1–2 years experience preferred; fresh graduates with internship welcome.
• Proficient in Microsoft Office, especially Excel.
• Familiarity with QuickBooks or similar accounting software is an advantage.
• Detail-oriented with strong organizational, analytical, and time management skills.
• Able to handle financial records accurately and maintain confidentiality.

Responsibilities

• Receive, review, and record supplier invoices; reconcile discrepancies.
• Perform three-way matching prior to payment; verify PO, Receiving Report, and Invoice.
• Check all Requests for Payments (RFP) and ensure needed attachments.
• Process payments (check, bank transfer, online) through QuickBooks with approvals.
• Update Accounts Payable vendor masterlist and passbooks; monitor cash flow.
• Prepare AP aging schedules; assist in month-end P&L reporting; ensure timely payments.

Skills

Accounts Payable

Excel

Time Management

Analytical skills

Confidentiality

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

ERP software

Job description

Job description:

• Receive, review, and record supplier invoices. Reconcile and resolve discrepancies.


• Perform three-way matching prior to payment. Verify completeness of documents (PO,Receiving Report, Invoice) prior payment request.


• Check all Request for Payments (RFP) and ensure that it complies with all the needed attachments prior payment preparation.


• Process payments (check, bank transfer, online) through Quickbooks with proper approvals


• Update Accounts Payable vendor masterlist.


• Update the passbooks daily and monitor cash flow.


• Ensure timely payment to avoid penalties and service interruptions.


• Prepare AP aging schedules and monitor outstanding balances.


• Assist in month-end P&L reporting.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.


• 1–2 years of relevant experience preferred; fresh graduates with related internship experience are welcome to apply.


• Solid understanding of accounting principles and financial processes.


• Proficient in Microsoft Office, especially Excel


• Familiarity with QuickBooks or similar accounting software is an advantage.


• Detail-oriented with strong organizational, analytical, and time management skills.


• Able to handle financial records accurately and maintain confidentiality.