Accounts Payable Specialist (Contract - 6 months)

Q2 HR Solutions Inc.; Taguig; Hybrid; PHP 420,000 - 660,000; Full time

Job summary

Q2 HR Solutions Inc. is seeking an experienced Accounts Payable Specialist to support an AP backlog clean-up project. You will review outstanding invoices, reconcile AP open items, and resolve payment discrepancies, ensuring timely processing with minimal supervision.

Ideal candidates have 3–4 years of AP experience, strong reconciliation skills, and hands-on ERP experience (SAP/Oracle). You will work independently and coordinate with internal and external stakeholders to close the backlog.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 3–4 years of relevant Accounts Payable experience.
• Experience handling end-to-end AP process including posting, reconciliation, and payment processing.
• Hands-on ERP experience with SAP or Oracle.

Responsibilities

• Review and process open and outstanding invoices, including current and aging transactions.
• Investigate invoices rejected for payment and resolve processing or documentation issues.
• Perform invoice processing and posting accurately and within timelines.
• Conduct reconciliation of AP Open Items, GR/IR, debit balances, accruals and related items.
• Identify discrepancies, root causes, and issues affecting invoice or payment processing.
• Review and resolve open procurement and AP-related tickets or requests.
• Monitor unresolved items and coordinate with stakeholders for timely resolution.
• Prepare AP reconciliation and backlog status reports.
• Communicate with internal teams, vendors, suppliers on invoice/payment concerns.
• Maintain complete documentation and support records.
• Support process improvements and ensure AP procedures compliance.

Skills

End-to-end AP

Analytical skills

Problem-solving

Attention to detail

Written and verbal communication

Stakeholder coordination

Multitasking independently

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

SAP

Oracle

Job description

About the Role

We are looking for experienced Accounts Payable Specialists to support a high-priority AP Backlog Clean-up Project. The role will focus on reviewing and resolving outstanding invoices, reconciling AP open items, investigating payment-related discrepancies, and ensuring that pending transactions are accurately processed and cleared.

The ideal candidate has solid end-to-end Accounts Payable experience, strong reconciliation and problem-solving skills, and hands-on experience using SAP, Oracle, or similar ERP systems.

This position is best suited for professionals who can work independently, analyze discrepancies, coordinate effectively with stakeholders, and contribute immediately with minimal supervision.

Key Responsibilities

• Review and process open and outstanding invoices, including current and aging transactions.

• Investigate invoices rejected for payment and resolve processing or documentation issues.

• Perform invoice processing and posting accurately and within required timelines.

• Conduct reconciliation of:

  • AP Open Items

  • Pending Payment Exceptions

  • GR/IR accounts

  • Debit Balances

  • Direct Debit transactions

  • Accrual-related items

• Identify discrepancies, root causes, and outstanding issues affecting invoice or payment processing.

• Review and resolve open procurement and AP-related tickets or requests.

• Monitor unresolved items and coordinate with relevant stakeholders for timely resolution.

• Prepare AP reconciliation reports and provide updates on backlog status and outstanding items.

• Communicate with internal teams, vendors, suppliers, and other external stakeholders regarding invoice and payment concerns.

• Maintain complete and accurate documentation of transactions, resolutions, and supporting records.

• Support process improvements and recommend solutions for recurring AP issues.

• Ensure compliance with established AP procedures, controls, and service-level requirements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• At least 3–4 years of relevant Accounts Payable experience.

• Strong experience handling the end-to-end AP process, including:

  • Invoice processing and posting

  • Issue resolution

  • Reconciliation

  • Payment processing

• Strong knowledge of AP reconciliation, particularly AP open items, GR/IR, debit balances, direct debit, accruals, and payment exceptions.

• Hands-on experience using SAP, Oracle, or other major ERP systems.

• Experience handling aged invoices, backlog clean-up, or high-volume AP transactions is highly preferred.

• Strong analytical and problem-solving skills with the ability to investigate discrepancies and determine appropriate resolutions.

• High level of attention to detail and accuracy.

• Good written and verbal communication skills.

• Comfortable coordinating with multiple internal and external stakeholders.

• Able to work independently and manage multiple priorities within deadlines.

Preferred Candidate Profile

Candidates with experience in any of the following will have an advantage:

• Shared Services or Global Business Services environment

• Multinational organizations

• High-volume Accounts Payable operations

• AP migration, transition, or backlog clean-up projects

• Complex reconciliation and exception handling

• Process improvement or root-cause analysis